Ward Managers Assistant E1

Hampshire Hospitals NHS; Basingstoke; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare provider in the UK is looking for a Ward Manager's Assistant to provide comprehensive administrative support within a medical ward. Ideal candidates will have significant experience as a Management Assistant and possess strong organisational and interpersonal skills. The role offers an opportunity to contribute to the outstanding care of patients in Hampshire. Qualified candidates are encouraged to apply for this exciting position.

Benefits

Flexible working options

Qualifications

• Experience as a Management Assistant at a senior level.
• Experience of providing secretariat support to meetings.
• Ability to work effectively under pressure and meet deadlines.

Responsibilities

• Provide administrative support for efficient running of the ward.
• Co-ordinate diary commitments for designated Managers.
• Develop in-depth specialist knowledge of the team and service.

Skills

Microsoft Word

Outlook

Excel

Planning and organisational skills

Effective interpersonal skills

Education

Level 4 NVQ or equivalent

Senior administration training or relevant experience

Recognised computer literacy course

Job description

Job overview

E1 is a 22 bedded medical ward that specialises in Gastroenterology.

We have an secondment for a Ward Manager's Assistant, to provide comprehensive administrative services to the clinical matron to optimise their time to enable them to fulfil the clinical element of their role.

The post holder will provide a full secretarial and administrative service to optimise the time of the designated Managers by co-ordinating all diary commitments. The post holder will be expected to develop in-depth specialist knowledge of the team / service / division and the ability to provide detailed advice and information to whoever requests it. The role will require constant awareness of the work and key priorities of the division, dealing with highly confidential and sensitive matters.

Main duties of the job

We are looking for someone who can :

• Provide administrative support for relevant members of staff to enable to efficient running of the ward including : Roster and staff support, Organisation of staff training and audit input
• You will have knowledge of Microsoft word, Outlook, Excel and have a professional telephone manner

We hope this exciting and rewarding role catches your imagination and you are encouraged to apply and contribute to providing outstanding care for the people of Hampshire.

Working for our organisation

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites : Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive. We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Detailed job description and main responsibilities

Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

Person specification

Training & Qualifications

Essential criteria

• Level 4 NVQ or equivalent
• Senior administration training or relevant experience
• Recognised computer literacy course (e.g. ECDL) or equivalent experience

Desirable criteria

• Professional PA / secretarial qualification
• Project management training / qualification

Planning and Organisation

Essential criteria

• Significant experience as a Management Assistant , some of which should be to very senior level executive
• Experience of providing secretariat support to meetings (including formal minute writing, preparation of agenda etc
• Supervisory or line management experience

Desirable criteria

• Working within the NHS

Skills & Ability

Essential criteria

• Planning and organisational skills
• Ability to work effectively under pressure, meet deadlines and prioritise workload in a challenging and demanding environment
• Effective interpersonal and communication skills (verbally, electronically and in writing)

Desirable criteria

• Shorthand
• Wider IT experience including Publisher, Projects and access databases