Ward Clerk - Glyme Ward - Oxford Clinic

Oxford Health NHS Foundation Trust; Oxford; On-site; GBP 22,000 - 26,000; Full time

Job summary

A healthcare provider is seeking a full-time Ward Clerk to provide administrative support for their multi-disciplinary team at a mental health centre in Oxford. The role requires excellent organisational and communication skills, as well as the ability to manage confidential patient information. Responsibilities include managing correspondence, coordinating meetings, and organizing supplies and transport. This is a versatile role in a dynamic environment.

Benefits

RSU allowance of £1,446 per annum

Qualifications

• Excellent organisational and communication skills are essential.
• Experience in administrative roles is preferred.
• Ability to manage confidential patient information.

Responsibilities

• Provide administrative support for multi-disciplinary team on Glyme Ward.
• Manage correspondence and maintain ward records.
• Coordinate meetings and serve as the first point of contact.

Skills

Organisational skills

Communication skills

Attention to detail

Job description

This role includes an RSU allowance of £1,446 per annum on top of your salary.

We're recruiting for a Ward Clerk to provide administrative support for our multi-disciplinary team on Glyme Ward at Littlemore Mental Health Centre in Oxford. This is a full-time role; a minimum of 30 hours per week can be considered.

You will be managing correspondence, maintaining records, coordinating meetings, and be the first point of contact for internal and external queries. Your excellent organisational and communication skills will be essential in managing office systems, handling patient information confidentially, and ensuring all documentation is up to date. You will also be involved in ordering supplies, arranging transport, and assisting with staffing coordination.

Main Duties Include

• Managing the Office Area
• Keeping the ward office organised and tidy
• Sorting and distributing ward mail and ensuring correspondence from the unit is appropriately signed and posted.
• Performing secretarial tasks to include typing, as agreed with the Business and Performance Manager/Ward Manager.
• Co-ordinating the ward diary and room booking.
• Organising and attending meetings and producing minutes
• Supporting the nursing team in co-ordinating CPA and other clinical meetings.
• Answering telephone calls, recording messages and taking follow up action either personally or by ensuring that they are dealt with by the appropriate people.
• Making telephone calls and arranging appointments at the request of nursing staff.
• Arranging transport for clients/staff.
• Organising bank staff at the request of the Business and Performance Manager.
• Liaise with other Clinical Team members, GP's, Social Services, Voluntary Agencies, the Care Group, other Trust departments and general hospitals.