Variable Incentive Plan Administrator

Expedia Group; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A global travel technology company is seeking a Variable Incentive Plan Administrator to oversee the administration and execution of variable incentive plans. This role requires a Bachelor's degree and experience in incentive plan administration, along with advanced Excel proficiency. Responsibilities include maintaining documentation, supporting audits, and collaborating across departments to ensure compliance. The ideal candidate will possess strong analytical and communication skills and be detail-oriented. Join a company recognized for its inclusive culture and commitment to employee development.

Benefits

Full benefits package

Exciting travel perks

Generous time-off

Flexible work model

Qualifications

• Background in incentive plan administration or business operations.
• Experience working with cross-functional teams and stakeholders.
• Capable of managing multiple priorities efficiently.

Responsibilities

• Administer variable incentive plans, including pay file reviews.
• Maintain audit trails and acknowledgements for plan documents.
• Collaborate with HR and Tech teams for data updates.
• Enhance incentive plan processes to meet audit standards.
• Support audits and generate performance reports.

Skills

Advanced Microsoft Excel skills

Ability to analyze large datasets

Excellent written and verbal communication

Detail-oriented

Understanding of sales compensation principles

Education

Bachelor’s degree in finance, accounting, business administration or related field

Tools

Workday

Varicent

CaptivateIQ

SAP Callidus

Job description

Expedia Group brands power global travel for everyone, everywhere. We design cutting‑edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success.

Why Join Us?

To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win.

We provide a full benefits package, including exciting travel perks, generous time‑off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees’ passion for travel and ensure a rewarding career journey. We’re building a more open world. Join us.

Introduction to the Team

This role sits on the Territory & Incentive Operations team within Commercial Operations division of Expedia Group. This team is responsible for conceptualizing, administering and executing our variable incentive plans, and thereby, plays a critical role in upholding the integrity of our incentive structure and in motivating plan participants to achieve goals. In this role, your expertise and passion for innovation, applying industry best practices and implementing robust process solutions, will improve the experience of our partner‑facing teams and enable them to achieve business objectives.

We are seeking a highly organized and detail‑oriented Variable Incentive Plan Administrator to join our growing team. In this role, you will be responsible for the administration, maintenance, and accurate execution of our variable incentive plans. You will work closely with Commercial teams, Finance, HR, and other key stakeholders to ensure that our plans are aligned with business objectives, effectively motivate our sales team, and are administered fairly and consistently. This role involves regular updates, data integrity management, and cross‑department collaboration to support compliance with audit requirements.

What you’ll do :

• Plan Execution & Documentation : Administer variable incentive plans, including pay file reviews and maintaining up‑to‑date documentation, calculators, and terms & conditions.
• Distribution & Acknowledgement Tracking : Distribute plan documents and tools to participants using Workday data, and maintain audit trails and acknowledgements.
• Exception & Data Management : Develop exception handling processes and ensure accurate participant data in HR and incentive systems, collaborating with HR and Tech teams for updates.
• Process Improvement & Compliance : Map and enhance incentive plan processes to meet audit standards and ensure compliance with legal and regulatory requirements.
• Audit & Reporting Support : Support internal and external audits by improving documentation and generating regular and ad‑hoc reports on plan performance and effectiveness.
• Cross‑Functional Collaboration : Work closely with Sales, Finance, HR, and other teams to align on incentive program execution and related projects.

Who you are :

• Bachelor’s degree in finance, accounting, business administration or related field.
• Relevant Experience : Background in incentive plan administration, compensation, management consulting, or business operations.
• Technical Proficiency : Advanced Microsoft Excel skills; familiarity with HR systems like Workday and incentive compensation tools such as Varicent, CaptivateIQ, or SAP Callidus.
• Analytical Strength : Strong ability to analyze large datasets, identify trends, and solve problems effectively.
• Communication & Interpersonal Skills : Excellent written and verbal communication; adept at working with cross‑functional teams and stakeholders.
• Organizational Abilities : Detail‑oriented and capable of managing multiple priorities efficiently.
• Sales Compensation Knowledge & Discretion : Understanding of sales compensation principles and ability to handle confidential information responsibly.

Accommodation requests

If you need assistance with any part of the application or recruiting process due to a disability, or other physical or mental health conditions, please reach out to our Recruiting Accommodations Team through the .

We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award‑winning culture by organizations like Forbes, TIME, Disability : IN, and others.

Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, gender, sexual orientation, national origin, disability or age.