Urban Outfitters Buying Admin Assistant

Urban Outfitters, Inc.; City Of London; On-site; GBP 41,000; Full time

Job summary

A lifestyle clothing retailer seeks a Buying Assistant to support the daily operations of the Buying team. Responsibilities include managing purchase orders, coordinating samples, and maintaining internal systems. Candidates should be passionate about fashion and possess strong communication skills. This role is located in London with an estimated salary of £40,975 per year.

Qualifications

• Passion for the Urban Outfitters brand.
• Interest in fashion and the market.
• Ability to adapt in a changing business environment.

Responsibilities

• Support daily operations within the Buying team.
• Manage purchase orders accurately for the UK market.
• Coordinate sample management and vendor relations.

Skills

Multitasking

Strong communication skills

Attention to detail

Commercial awareness

Microsoft Office proficiency

Job description

Overview

As a BAA, you will support the daily operational functions within our Buying team. You will also learn to develop key cross functional relationships with both internal and external partners in the head office in both the US and the UK.

Responsibilities

• Ownership over the department critical path
• Provide administrative support to the buying team covering all classes issues/queries.
• Purchase order placement; accurately keying orders for UK market product.
• PO tracking and management; ensure PO's are delivered in a timely manner to support stock flow. Maintain all internal systems with accurate information updates.
• Assist with Monday Trade meeting preparation.
• Sample management: working with our vendor base to track samples for seasonal press days, passing samples for web photography, general sample organization, arranging for meetings and sign offs.
• Liaising with creative department to pull samples and advise suggestions for press.
• Presentations and picture packs; preparing these for monthly assortment reviews, & sign offs. In addition, maintaining on-going assortment sheets for the Assistant Buyer / Buyer.
• Maintaining STEP.
• Types and sends sealing comments to suppliers.
• Additional ad-hoc tasks
• Responsible for sending out courier packages
• Carrying out comparative shopping trips to develop and maintain knowledge of the current marketplace.
• Opportunity to own area after 6 months under Junior / Asst Buyer guidance.

Requirements / Qualifications

• A passion and enthusiasm for the Urban Outfitters brand and what we represent.
• A love for fashion and be interested in the market at large.
• Ability to multitask in a fast-paced buying office.
• Flexible and open to change as we grow the business.
• Strong communication skills.
• A keen eye for detail and accuracy.
• Fluent use of Microsoft Office - in particular Outlook, Excel and Power Point.
• Strong commercial awareness.

Salary

£40,975 per year - estimated