Unit Personnel Office Administrator

Mitie Group plc.; West End; On-site; GBP 24,000 - 29,000; Full time

Job summary

Mitie Group plc. is seeking an Unit Personnel Office Administrator to join the Personnel Office at HMS Collingwood in Fareham. The role is full-time, 37.5 hours, on-site, with a 12-month fixed-term contract and MOD security clearance requirement.

The successful candidate will handle personnel administration, data protection, travel coordination, and liaison with line managers and coordinators, while maintaining budgets and ensuring health and safety compliance.

Qualifications

• Administration experience with strong organisational skills and integrity.
• Proven client-facing experience and service delivery.
• Credible written and spoken communication with relationship-building ability.
• IT literate with MS Office proficiency.
• Knowledge of MOD personnel systems is desirable.
• Flexible and adaptable to changing priorities.
• Proof of right to work in the UK essential.

Responsibilities

• Provide a dedicated day-to-day focal point for the personnel administration, including a direct customer interfaces and liaison with co-ordinators and line managers.
• Arrange travel utilising an online booking system, and liaising with booking companies, co-ordinators and travellers.
• Collate and maintaining budgetary-related information.
• Maintain and protect personnel-related data.
• Data input, updating the joint-Service administration system.
• Assessing entitlement to pay, allowances, expenses, promotion, awards and more.
• Ensure all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations.
• Undertake any additional tasks as determined by the Line Manager, including support/cover for other staff.

Skills

Administration

Organisational skills

Integrity

Customer facing

Communication

MS Office

MOD systems

Change management

Attention to detail

Education

Good education

Tools

MS Office

MOD admin systems

Job description

An opportunity to join an experienced, versatile team, delivering first class administration services to our world class Armed Forces personnel.

Based in the Personnel Office HMS Collingwood, this role provides a broad and flexible service to meet the contracted administration requirements of the Armed Forces (predominantly the Royal Navy) and there is the potential to rotate through various elements of professional responsibilities when required to meet the needs of the business. Training can be provided, where appropriate., Job Title: Unit Personnel Office AdministratorSalary: £ 26,301.99 Per AnnumContract: 12 Month Fixed TermType of Employment: Full TimeHours: 37.5 Hours Per WeekShift: Monday- Friday (07:30- 17:00)MOD security clearance and DBS Standard required (Proof of right to work in UK essential)Required to wear approved company work wearLocation: HMS Collingwood, Hood Building, Fareham, Hampshire, England, PO14 Type: Full Tim

Main Responsibilities

• Provide a dedicated day-to-day focal point for the personnel administration, including a direct customer interfaces and liaison with co-ordinators and line managers.
• Arrange travel utilising an online booking system, and liaising with booking companies, co-ordinators and travellers.
• Collate and maintaining budgetary-related information.
• Maintain and protect personnel-related data.
• Data input, updating the joint-Service administration system.
• Assessing entitlement to pay, allowances, expenses, promotion, awards and more.
• Ensure all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations.
• Undertake any additional tasks as determined by the Line Manager, including support/cover for other staff.

The successful candidate will be well-organised, precise, confident with credible communication skills readily able and willing to contribute at all levels. In addition, the individual will be versatile, intuitive, and professional with good judgement and absolute integrity. Pro-active and persuasive when required and responsive to changing needs of the business and demands of the customer, while remaining calm under pressure and self-motivated, the incumbent will be reliable and well presented, giving a positive image of MITIE company values. In addition, the following is needed.

• Administration experience with good organisational and motivational skills and a high degree of integrity.
• Proven track record of delivering quality administration and service with customer facing experience.
• Persuasive and credible verbal and written communicator with the ability to develop close working relationships.
• IT literate with a good working knowledge of MS Office applications.
• Conversant/knowledge of MOD personnel administration applications and systems (desirable).
• Proactive approach and the ability to embrace and lead on change.
• Ability to manage short notice changes to requirements and deadline.
• Good standard of education.