Undergraduate Admin Assistant

North Tees and Hartlepool NHS Foundation Trust; Tees Valley; On-site; GBP 24,000 - 30,000; Full time

Job summary

A regional healthcare organization is looking for an Administrator to support the Undergraduate Admin Lead and medical faculty in delivering effective medical education services. Responsibilities include managing databases, updating site content, and organizing work placements for aspiring medical professionals. Ideal candidates should demonstrate strong administrative skills and a commitment to equality and diversity. Full support and development opportunities are provided.

Benefits

Health and well-being initiatives

Professional development opportunities

Inclusive workplace environment

Qualifications

• Experience in a similar administrative role within education or healthcare.
• Commitment to equality and diversity in the workplace.
• Flexible working patterns are essential.

Responsibilities

• Manage databases for Undergraduate Medical Education.
• Update intra/internet site content.
• Analyze feedback and produce reports.
• Organize work placements for medical career aspirants.
• Provide support to faculty and supervisors.

Skills

Administration skills

Database management

Report writing

Organizational skills

Communication skills

Job description

Provide administration to assist the Undergraduate Admin Lead and Medical faculty and Clinical Educators with the co-ordination and delivery of effective and efficient medical education services.

Responsibilities include:

• Assuming the role of systems administrator for the Education Department databases related to Undergraduate Medical Education.
• Maintenance and updating the content of the intra/internet site.
• Analysing feedback/evaluations and assisting in the production of reports highlighting issues.
• Organising work placements for those interested in pursuing a career in medicine.
• Providing appropriate support and guidance to the Faculty, including Educational Supervisors, Royal College Tutors, and Clinical Supervisors.
• Working with Faculty and Clinical Educators to provide timetables, rotas, and information packs to undergraduate students.
• Assisting in the allocation of mentors, supervisors, etc. for medical education students.
• Liaising with faculty and Clinical Educators regarding their requirements for teaching and planning ahead to ensure all timetables and presentations are available in good time.
• Solving day-to-day teaching problems, such as a tutor being unable to attend.
• Working with Clinical Educators to plan and organize activities with the Undergraduate Department, e.g., OSCE's and workshops.
• Assisting with the development and modernisation of medical education services through the implementation of locally agreed standardised procedures and national policies.

The ideal candidate will demonstrate commitment to IWL principles and flexible working patterns, tackle discrimination and harassment, and promote equality and diversity in the workplace.

We offer sponsorship for a Health and Care Worker or Skilled Worker visa, subject to candidate and position eligibility. Please review the job eligibility guidance for skilled workers on the UK government website.

At North Tees & Hartlepool NHS Foundation Trust, our main priority is to provide safe and high-quality care to our patients every day. We support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits, and opportunities for personal and professional development.

We are an equal opportunities employer and welcome applications from all qualified candidates. Please note that we are a signatory of the Armed Forces Covenant and recognise the value of transferable skills and qualities developed through military careers.