Trust HR Assistant

Emersons Green Primary; West of England; On-site; GBP 18,000 - 20,000; Part time

Job summary

The Leaf Trust is seeking a part-time HR Assistant to support the central HR function and Leaf schools. Reporting to the Trust Head of HR, you will handle routine HR tasks, keep records accurate, and assist with recruitment and contracts.

The role is office-based, 25 hours per week, term-time with INSET days and one extra week in summer. With strong organisational skills and careful handling of confidential data, you will use IT systems confidently, train colleagues, and provide reliable service

Qualifications

• Experience in HR administration or recruitment welcome.
• Education setting experience advantageous.
• NVQ/BA or CIPD Level 3 desirable; willingness to train further.

Responsibilities

• Monitor HR inbox and answer routine queries.
• Update HR systems and maintain staff records.
• Train and support colleagues on HR systems.
• Place recruitment adverts and maintain recruitment log.
• Carry out pre-employment checks and SCR upkeep.
• Prepare and check contracts and letters.
• Support induction of School Business Managers.
• Maintain organised HR files and take minutes when needed.
• Provide general HR guidance to Headteachers and managers.

Skills

Administrative skills

Organised

Methodical approach

Clear communication

IT systems proficient

Willing to learn new systems

Judgement and discretion

Education

NVQ/Business Admin

CIPD Level 3 desirable

Tools

HR systems

Recruitment portal

Job description

# Trust HR AssistantEmployer: The Leaf TrustLocation: Bristol, South GloucestershireContract Type: Fixed term contractHours: Part Time, Term TimeContract Length: 1 YearSalary: (Actual): £18,189.19 - £19,741.37 per annumPosted: 26th October 2026Expires: 12th November 2026 11:59 PMStart Date: As Soon As PossibleJob ID: 1581382Job Reference: LFT-HR-261026* Share :* Print**Start Date:** as soon as possible**Salary:** Grade 9 £30,515 - £33,119 FTE per annum (Actual Salary based on weeks worked and hours: £18,189.19 - £19,741.37 p.a.)**Contract:** Fixed term for one year, with the possibility of extension for a further period, subject to a review of staffing requirements.**Hours:** 25 hours per week, Monday - Friday, term time only to include INSET days + 1 week in the summer holidays**Location:** Office based - Leaf Trust Shared Services Hub (BS30)**Application Closing Date:** 12/11/26 - We recommend early application as the school reserves the right to close the advert prior to the stated deadline date**Interview date:** TBC\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_**Are you an organised and proactive administrator looking for a part-time, term-time role where your skills can make a real difference? Do you enjoy working accurately, maintaining systems and records, and providing a reliable service within a busy team?** We are looking for an organised and dependable administrator who takes pride in work well done.**The Role:**Reporting to the Trust Head of HR, you will help deliver a high-quality, efficient HR service across Leaf schools and the central team.Regular administration is at the heart of this role. You will take ownership of recurring tasks, keep information accurate and up to date, and follow established processes to ensure work is completed on time. Alongside this, you will respond to queries and changing priorities within a busy Trust environment.Your responsibilities will include:* Monitoring the HR inbox and answering telephone enquiries, responding to routine queries and directing others appropriately.* Updating HR systems and maintaining accurate staff records, becoming a system superuser to train and support administrative colleagues.* Maintaining the staff benefits portal.* Placing recruitment adverts on behalf of Leaf schools and keeping the recruitment log up to date.* Carrying out pre-employment checks and ensuring the SCR is kept up to date* Preparing and checking contracts and letters.* Supporting the induction of new School Business Managers.* Maintaining organised and up-to-date HR files.* Taking minutes at HR meetings when required.* Providing general advice and guidance to Headteachers and School Business Managers on HR processes and procedures, referring more complex queries to the Trust Head of HR.**About you**You will enjoy bringing order to information and getting the details right. You will be comfortable with regular, process-led work and understand the importance of handling confidential information carefully.**We are looking for someone who:*** Has strong administrative skills and a thorough, methodical approach.* Takes ownership of tasks and follows them through to completion.* Can organise their workload independently, meet deadlines and adjust priorities when needed.* Communicates clearly and provides a friendly, helpful service.* Is confident following up with colleagues to ensure safer recruitment requirements and other procedures are met.* Is confident using IT systems and willing to learn new ones.* Uses sound judgement to resolve straightforward queries and recognise**s** when to ask for guidance.Experience in HR administration or recruitment would be welcome, and previous experience within an education setting would be advantageous. We also welcome applications from experienced administrators with transferable skills and an interest in developing their HR knowledge.An NVQ or equivalent qualification in business administration, or a **CIPD Level 3 qualification**, is desirable. A willingness to undertake further professional training and work towards relevant qualifications is essential.**Fluency Duty:**This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to converse at ease with pupils, parents and other users and provide advice in accurate spoken English is essential for the post.\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_**The Trust:**The Leaf Trust is a family of 18 schools (14 primary, 2 junior and 2 infant) united by a shared commitment to excellence, inclusion and strong community partnerships. Together, we create opportunities for collaboration, professional growth and the sharing of best practice across our schools.We encourage you to browse our respective websites for more information about the Trust.**We can offer you:*** **A Great Working Environment:** Experience a supportive and motivating workplace with a dedicated and hard-working staff team.* **Professional Growth:** We are committed to staff development and offer excellent CPD opportunities. Staff can also take advantage of various apprenticeship opportunities to enhance their skills and knowledge, allowing for practical experience and personal growth.* **Pathways for Progression:** As part of a network of 18 schools, you'll find numerous opportunities for career advancement and the chance to take on exciting new challenges.* **Employee Wellbeing:** Our staff’s opinion matters to us, which is why we conduct an annual staff survey to ensure their voice is heard. Additionally, our Wellbeing Committees are here to support staff in the workplace. Support staff benefit from generous leave entitlement.* **Financial Benefits:** We value our staff and offer excellent pension packages for both teaching and support staff. Additionally, take advantage of our Cycle to Work Scheme, and discount retail platform to help you save money on various purchases.** How to Apply**All applicants are advised to refer to the candidate information pack, which includes the job description and specification, before submitting an application. If you feel that your skills and experience match the requirements of this post then please submit an Application Form outlining reasons for applying and suitability for the role. In order to do so, please click the ‘Apply Now’ button. Please be advised, in accordance with our Safeguarding Policy, we do not accept CV’s.