Travel Operations Coordinator

Olympus Recruitment; Arundel; On-site; GBP 30,000 - 35,000; Full time

Job summary

A travel operations company in England is seeking a Travel Operations Coordinator to join their team. You will work closely with suppliers to plan and operate unique trip itineraries across Scotland, England, and Ireland. A successful candidate will possess excellent organizational skills, be highly motivated, and have strong communication abilities. This position offers an opportunity to work in a bespoke environment for clients globally.

Qualifications

• Experience in the travel, VIP, or event industries.
• Ability to liaise with suppliers and manage trip itineraries.
• Flexibility to work extended hours during peak times.

Responsibilities

• Support the Operations Team in creating tailor-made programmes.
• Produce tour documentation for clients.
• Maintain cost and invoice logs for trips.

Skills

Excellent organisational skills

Exceptional communication skills

Highly motivated with a flexible attitude

Ability to manage several projects concurrently

Exceptional attention to detail

Advanced computer skills

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Travel Operations Coordinator

Do you have experience in the travel / VIP / Event industries and enjoy bringing exceptional standards to whatever you do? Would you like to work within a business with less volume but absolutely bespoke packages for clients all over the globe? Do you want to be part of a growing team within this sector and want a chance to develop faster than you can in a larger corporate?

Job Description

Candidates for the role of Operations Coordinator will be part of the Operations Team. They will be responsible for liaising with suppliers (primarily hotels, transport providers, sightseeing attractions etc) to help plan and operate unique and bespoke trip itineraries and programmes around Scotland, England and Ireland for both Leisure and Corporate/Incentive clients.

Main Duties and Responsibilities

• Working within the Operations Team to support the Creative Planning Team by delivering tailor‑made programmes in the UK and Ireland
• Producing final tour programme documentation for clients and internal programmes for operational use
• Maintaining an accurate cost and invoice log for the trips using dedicated software
• Researching trips, activities and sightseeing as required
• Maintaining, developing and nurturing relationships with hotels and other suppliers within the UK and Ireland
• Responsible for own portfolio of client trips

If You Have These – You Will Fit In Well

• Excellent organisational skills
• Exceptional communication skills
• Highly motivated with a flexible attitude to working extended hours during peak periods
• Ability to manage several projects concurrently and prioritise workload
• Exceptional attention to detail and logical thinking
• Advanced computer and strong Microsoft Office skills (Excel, Word, Outlook)

A Typical Day as an Operations Coordinator

• Check emails and make sure all information is updated in dedicated software
• Respond to any suppliers/guides that have emailed in
• Discuss trips and tasks with Creative Planning Assistant
• Prioritise any tasks that need immediate attention
• Contact suppliers/guides etc & purchase tickets

How to Apply

If you are interested in hearing more about the role, simply click APPLY NOW and you will receive a call back with more details.