Travel Coordinator

Joseph Gallagher Limited; Grays; On-site; GBP 60,000 - 80,000; Full time

Job summary

A civil engineering company is seeking a proactive Travel Coordinator to manage travel arrangements for employees. This role involves planning and booking domestic and international travel, ensuring compliance with travel policies, and negotiating with vendors for the best rates. The ideal candidate will have proven experience in travel coordination, strong organizational and communication skills, and proficiency in travel booking systems. Join a dynamic environment with competitive salary and opportunities for growth.

Benefits

Competitive salary and benefits package

Professional development opportunities

Dynamic and collaborative environment

Qualifications

• Proven experience in travel coordination or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and negotiation abilities.
• Proficiency in travel booking systems and Microsoft Office.

Responsibilities

• Plan, book, and manage domestic and international travel for employees.
• Ensure compliance with company travel policies and budget guidelines.
• Negotiate with travel vendors to secure the best rates and services.
• Prepare detailed itineraries and provide timely updates to travellers.
• Handle last-minute changes and emergency travel needs.

Skills

Travel coordination experience

Organizational skills

Communication abilities

Negotiation skills

Proficiency in Microsoft Office

Tools

Travel booking systems

Job description

Location: Orsett
Hours: Monday to Friday 8.30am to 5pm in the office
Salary: Competitive (DOE)
About the Role

We are seeking a highly organised and proactive Travel Coordinator to join our team. In this role, you will manage all aspects of travel arrangements for employees, ensuring smooth and cost-effective travel experiences. You will work closely with internal teams and external vendors to coordinate flights, accommodations, transportation, and itineraries.

Key Responsibilities

• Plan, book, and manage domestic and international travel for employees.
• Be proactive in identifying upcoming projects and sourcing reasonable, high‑quality accommodation options in advance.
• Ensure compliance with company travel policies and budget guidelines.
• Negotiate with travel vendors to secure the best rates and services.
• Prepare detailed itineraries and provide timely updates to travellers.
• Handle last‑minute changes, cancellations, and emergency travel needs.
• Maintain accurate travel records and expense reports.
• Provide exceptional customer service and support to travellers.

Skills & Qualifications

• Proven experience in travel coordination or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and negotiation abilities.
• Proficiency in travel booking systems and Microsoft Office Suite.
• Knowledge of visa requirements and international travel regulations is a plus.

Why Join Us?

• Competitive salary and benefits package.
• Opportunity to work in a dynamic and collaborative environment.
• Professional development and growth opportunities.

This is a new role due to the growth in our business

Company Background The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.

LIFE Culture We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award‑winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.

Disability Confident Committed We are a disability confident employer and we’re committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

Reasonable Adjustments: We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at [e-mail].