Transport Coordinator

Lean Vision; Newark on Trent; On-site; GBP 60,000 - 80,000; Full time

Job summary

A logistics recruitment agency is seeking a Transport Coordinator to manage transport administration, support drivers, and ensure compliance with regulations. This role requires excellent organisational skills, strong communication abilities, and prior experience in a similar environment. A competitive pay rate and supportive team culture are offered.

Benefits

Competitive hourly pay

Pension scheme

Free onsite parking

Subsidised canteen

Qualifications

• Understanding of Tachograph compliance and transport legislation.
• Previous experience in transport administration or logistics.
• Experience in a customer-facing operational environment.

Responsibilities

• Handle daily transport office administration.
• Record and monitor driver hours in line with legislation.
• Support with route execution and data capture for KPIs.
• Pre-brief and debrief drivers.
• Manage driver cards, fuel cards, and keys.
• Ensure operational reports are completed on time.

Skills

Organisational skills

Communication skills

Numeracy skills

Time management

Customer-focused

Education

GCSEs in English and Maths

Microsoft Office training

Tools

Microsoft Office

Paragon

Axscend

Job description

Overview

Mach Recruitment are hiring Transport Coordinator

Location: Newark, NG24 2NH

Pay Rate: £12.67 days, up to £16.47 nights

Shift Pattern: 6:00-6:00 days or nights

About The Role

Join our busy Transport Team supporting the GXO Currys operation helping to keep one of the UKs largest delivery networks running smoothly.

As a Transport Coordinator, you’ll handle all aspects of transport administration, driver support, and compliance. You’ll be the key link between drivers, planners, warehouse teams, and customers – ensuring everything runs on time, safely, and efficiently.

If you’re highly organised, confident under pressure, and enjoy working in a fast-paced logistics environment, this role is for you.

Responsibilities

• Handle daily transport office administration and paperwork.
• Record and monitor driver hours in line with WTD and tachograph legislation.
• Support with Paragon route execution and data capture for KPIs.
• Pre-brief and debrief drivers, ensuring accurate documentation.
• Download and manage tachograph data at the start and end of each shift.
• Deal with day-to-day driver, customer, and internal department queries.
• Liaise with warehouse and planning teams to manage load availability and routes.
• Report and log vehicle defects using Axscend and ensure timely repairs.
• Coordinate with vehicle maintenance providers and compliance departments.
• Manage driver cards, fuel cards, keys, and issue all relevant documentation.
• Ensure operational reports are completed and submitted on time.
• Support compliance, servicing, and safety processes (including QSHE).
• Assist with KPI reporting and escalate issues where required.
• Participate in GXO training and development programmes.
• Carry out any other duties as required by management.

Knowledge

• Understanding of Tachograph compliance, WTD, and transport legislation.
• Proficient in Microsoft Office (Excel, Outlook, Word).

Skills

• Excellent organisational and time management skills.
• Strong communication and interpersonal skills with a professional telephone manner.
• Customer-focused with the ability to handle challenging situations calmly.
• Confident working under pressure in a fast-paced environment.
• Strong numeracy and literacy skills.

Experience

• Previous experience in a similar transport administration or logistics role desirable.
• Experience in a customer-facing, fast-moving operational environment.
• Knowledge of transport systems such as Paragon or Axscend advantageous.

Behaviours

• Positive, professional, and team-focused attitude.
• Able to work independently with minimal supervision.
• Flexible and adaptable to changing priorities.
• Committed to maintaining safety, compliance, and quality standards.
• Willingness to learn and grow within the transport function.

Qualifications

• GCSEs (or equivalent) in English and Maths.
• Microsoft Office or administrative training preferred.

What We Offer

• Competitive hourly pay and overtime opportunities.
• Pension scheme.
• Free onsite parking and subsidised canteen.
• A supportive, friendly team environment in a leading logistics company.

Mach Recruitment is acting as an Employment Business in relation to this vacancy.