Transport Admin Clerk - 18month Fixed Term Contract

Whitworth-Bros.-Ltd-1; Silloth; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Enhanced holiday entitlement

company sick pay

life insurance

health cash plans

family friendly policies

EV/ULEV car scheme and cycle to work

Job summary

Whitworth Food Group in Silloth is hiring a Transport Admin Clerk on an 18 month fixed term contract to keep our operation moving. You will provide essential administrative support, handling transport documentation, records and processes accurately and on time while working with drivers, customers and colleagues to deliver a professional service.

Hours are 40 per week, Monday to Friday. The role involves processing documentation, inputting driver payroll hours, liaising with sites for PODs,

Qualifications

• Previous administration experience, ideally in transport/logistics.
• Proficient in Word, Excel and Outlook.
• Excellent attention to detail and record-keeping.
• Strong organisational and time management skills.
• Effective written and verbal communication with drivers and customers.

Responsibilities

• Process transport documentation, delivery paperwork and records accurately and within required timescales.
• Input driver payroll hours and maintain attendance and payroll records.
• Liaise with other sites to obtain, manage and file Proof of Delivery (POD) documentation.
• Prepare and issue all transport paperwork required for next-day operations.
• Review, verify and sign off food safety, compliance and transport-related documentation.
• Conduct driver debriefs, ensuring all relevant information is captured and any issues are escalated appropriately.
• Provide day-to-day administrative support to the Transport Manager and wider transport team.
• Assist with transport planning activities and provide cover for colleagues during periods of absence.
• Maintain accurate records, databases and filing systems in line with company procedures.
• Communicate effectively with drivers, customers and internal departments to support efficient transport operations.
• Ensure compliance with all company policies, transport regulations, food safety and health & safety requirements.
• Undertake additional administrative duties as required to support the smooth running of the transport function.

Skills

Administration experience

IT skills (MS Office)

Attention to detail

Organisational skills

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Salary: GBP27525 - GBP27525 per annum

Join our transport team as a Transport Admin Clerk on an 18 month fixed term contract and help keep our operation moving. You'll provide essential administrative support, ensuring transport documentation, records and processes are completed accurately and on time, while working closely with drivers, customers and colleagues to deliver an efficient and professional service.

Location: Silloth

Salary: Competitive

Benefits

• Enhanced holiday entitlement


• company sick pay


• life insurance


• health cash plans


• family friendly policies


• EV/ULEV car scheme and cycle to work scheme

Hours: 40 hours per week, Monday to Friday.

The role:

• Process transport documentation, delivery paperwork and associated records accurately and within required timescales.


• Input driver payroll hours and maintain accurate attendance and payroll records.


• Liaise with other sites to obtain, manage and file Proof of Delivery (POD) documentation.


• Prepare and issue all transport paperwork required for next-day operations.


• Review, verify and sign off food safety, compliance and transport-related documentation.


• Conduct driver debriefs, ensuring all relevant information is captured and any issues are escalated appropriately.


• Provide day-to-day administrative support to the Transport Manager and wider transport team.


• Assist with transport planning activities and provide cover for colleagues during periods of absence.


• Maintain accurate records, databases and filing systems in line with company procedures.


• Communicate effectively with drivers, customers and internal departments to support efficient transport operations.


• Ensure compliance with all company policies, transport regulations, food safety and health & safety requirements.


• Undertake additional administrative duties as required to support the smooth running of the transport function.

About you:

• Previous administration experience, ideally gained within a transport, logistics or distribution environment.


• Good IT skills, including proficiency in Microsoft Office applications such as Word, Excel and Outlook.


• Excellent attention to detail, with the ability to maintain accurate records and documentation.


• Strong organisational and time management skills, with the ability to prioritise tasks and work to deadlines.


• Effective written and verbal communication skills, with the confidence to liaise with drivers, customers and colleagues at all levels.


• A proactive and reliable approach, with the ability to work independently and take ownership of tasks.


• Flexible and adaptable, with a willingness to support the wider transport team when required.


• Ability to remain calm and organised in a busy, fast-paced operational environment.


• Strong problem-solving skills and a customer-focused approach.


• A commitment to maintaining high standards of accuracy, compliance and customer service.

We manufacture a wide range of flours in some of the most technically advanced mills in the world which ensures the highest level of food safety and brand protection for our customers . We have built our reputation as a world class miller and market leader by establishing close working relationships with our customers . We hold ourselves to uncompromised ethical and legal standards and are proud that our customers and suppliers endorse our reputation for innovation, consistency and partnership .

Our Values

At Whitworth Food Group, our values guide how we work, support one another, and deliver for our customers and communities:

Innovation

We are focused on using new technology and smarter ways of working to deliver customers the best value, healthy foods.

Excellence

We are obsessed about quality, efficiency, safety and service to deliver market leading solutions for our customers.

Ambition

We are determined to constantly improve all parts of our business to deliver long term growth.

Togetherness

We are always better working together as a team. We support each other, our customers, our suppliers and our communities to succeed.

Our employees demonstrate these values through their day-to-day work, behaviours and decision - making.

Carr’s Flour Mills Ltd is an Equal Opportunities Employer