Training & HR Administrator (2 Year FTC)

VSL International Ltd.; Ipswich; On-site; GBP 24,000 - 32,000; Full time

Job summary

VSL International Ltd. seeks a Training & HR Administrator for the Sizewell C project in Suffolk, reporting to the GSA team. You will manage day-to-day training, employee records, onboarding and wider HR activities on a major infrastructure program.

Working with Training, HR, Workforce and operations teams, you will ensure staff have the necessary training, qualifications and compliance, while maintaining accurate records in project systems and supporting audits.

Qualifications

• GCSEs or equivalent, including English and Mathematics.
• Previous experience in HR, Training, Learning & Development or administrative role would be advantageous.
• Experience in construction, infrastructure or project-based environments would be beneficial.
• Experience supporting onboarding, training coordination or workforce administration would be advantageous.
• CIPD, Learning & Development, Business Administration or related qualification desirable but not essential.
• Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Experience using HR, training or employee record systems would be beneficial.

Responsibilities

• Coordinate mandatory, compliance and role-specific training for employees and operatives on the project.
• Organise training bookings with internal and external providers, including course dates, venues, attendees and joining instructions.
• Maintain and update training matrices, trackers and individual training records.
• Monitor qualifications, competencies and certification expiry dates and coordinate refresher training where required.
• Record training attendance, completions, qualifications and supporting documentation accurately.
• Liaise with employees, operatives, managers and supervisors regarding training requirements and outstanding actions.
• Support the coordination of project inductions and other mandatory training requirements.
• Assist with training-related purchase orders, invoices and general administration.
• Support wider Training and Learning & Development activities as required.

Skills

Microsoft Office

Excel

Attention to detail

Organisational skills

Communication skills

Education

GCSEs or equivalent

HR/Training administration exposure

CIPD or related qualification desirable

Tools

HR systems

Training management software

Job description

As part of Bouygues Construction's Public Works division, VSL International participates in the construction of major technical structures and guarantees their structural safety and durability: transport infrastructure (bridges, tunnels), industrial and energy production structures, and commercial buildings.

VSL's Business Is Based On Four Areas Of Expertise

• Structural systems and technologies
• Civil engineering
• Foundations and soil engineering
• Preservation, structural repairs, renovation and optimization of structures.

VSL has 4,000 employees at 25 locations worldwide (Asia and Oceania, Middle East, Europe, Latin America, Canada).

Project

Sizewell C is at the heart of the UK’s clean energy revolution. This landmark nuclear power station in Suffolk will provide low-carbon electricity for millions of homes and play a vital role in achieving the UK’s net zero targets. Supported by EDF and the UK Government, Sizewell C is a once-in-a-generation opportunity to deliver sustainable energy infrastructure at scale.

We are responsible for a range of specialist ground engineering works, including deep soil mixing, plastic cut-off walls, embankments, and load transfer platforms - all of which form essential enabling works for the main power station.

Role Overview

We are looking for a Training & HR Administrator to join VSL’s GSA team at Sizewell C. Working as part of the Training team, you will provide day-to-day administrative support across training, employee records, onboarding and wider HR activities.

You will play a key role in coordinating training requirements for employees and operatives, maintaining accurate training and competency records, supporting new starter mobilisation and providing general HR administration across the project.

Working closely with the Training, HR, Workforce and operational teams, as well as employees, operatives and external training providers, you will help ensure the workforce has the appropriate training, qualifications and competencies required to work safely and effectively on the project.

This is a varied role requiring strong organisation, attention to detail and the ability to manage multiple priorities within a fast-paced major infrastructure environment.

Main Responsibilities

Training Administration

• Coordinate mandatory, compliance and role-specific training for employees and operatives working on the project.
• Organise training bookings with internal and external providers, including course dates, venues, attendees and joining instructions.
• Maintain and update training matrices, trackers and individual training records.
• Monitor qualifications, competencies and certification expiry dates and coordinate refresher training where required.
• Record training attendance, completions, qualifications and supporting documentation accurately.
• Liaise with employees, operatives, managers and supervisors regarding training requirements and outstanding actions.
• Support the coordination of project inductions and other mandatory training requirements.
• Assist with training-related purchase orders, invoices and general administration.
• Support wider Training and Learning & Development activities as required.

HR & Workforce Administration

• Provide general HR and workforce administration support for the GSA project.
• Support the onboarding and mobilisation of new starters, ensuring required documentation, inductions and training are completed.
• Maintain accurate employee and operative records across relevant HR and project systems.
• Support starter, employee change and leaver administration.
• Prepare and issue routine HR documentation and correspondence where required.
• Respond to general employee and operative queries, escalating more complex matters to the appropriate HR or Training team member.
• Support the collection and maintenance of employee documentation where required.
• Assist the HR and Workforce teams with general project administration.
• Handle employee and business information professionally and confidentially.

Reporting, Systems & Compliance

• Produce regular training, workforce and HR reports using Excel and internal systems.
• Ensure appropriate evidence of training, qualifications and competency is maintained and readily available.
• Support internal, client and external audits by providing accurate training and employee records.
• Maintain accurate filing and document control of training and HR documentation.
• Monitor data quality and ensure records remain accurate and up to date.
• Support improvements to training and HR administrative processes and systems.
• Provide management information to support workforce and project requirements.

Candidate Profile

Education & Experience

• GCSEs or equivalent, including English and Mathematics.
• Previous experience within an HR, Training, Learning & Development or administrative role would be advantageous.
• Experience within construction, infrastructure or another project-based environment would be beneficial.
• Experience supporting employee onboarding, training coordination or workforce administration would be advantageous.
• CIPD, Learning & Development, Business Administration or a related qualification would be desirable but is not essential.
• Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Experience using HR, training or employee record systems would be beneficial.

Technical Skills

• Proficient in Microsoft Office, and confident with digital record-keeping systems.
• Strong organisational skills, with the ability to manage multiple tasks and deadlines.
• Accurate, methodical, and reliable in handling sensitive information.

Personal Attributes

• Highly organised with excellent attention to detail.
• Proactive and able to manage multiple priorities and deadlines.
• Strong administrative and record-keeping skills.
• Professional and approachable when dealing with employees, operatives and managers.
• Strong communication and interpersonal skills.
• Comfortable handling confidential and sensitive information.
• Accurate and methodical when maintaining employee and training records.
• Strong customer-service approach.
• Positive and collaborative team player.
• Able to work independently and take ownership of tasks.
• Comfortable working within a busy project environment where priorities may change.

VSL/Bouygues Construction is an equal opportunities employer and is committed to creating an inclusive and diverse working environment where everyone is treated fairly and with respect. We welcome applications from all suitably qualified candidates regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. A copy of our Equal Opportunities Policy is available upon request.