Training Events Coordinator (12 months FTC)

A&O Shearman; Northern Ireland; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading global law firm in Northern Ireland is seeking a Training and Events Coordinator to manage logistics for training events and provide administrative support. The role requires strong event management skills, attention to detail, and the ability to maintain relationships with clients. This position offers a hybrid working model, competitive benefits including medical insurance and a pension scheme.

Benefits

Occupational pension scheme

Private medical insurance

Flexible working

Qualifications

• Experience in a professional services environment.
• Ability to develop and maintain strong relationships with clients.
• Proven team working skills.

Responsibilities

• Manage logistics for training events, both virtual and in person.
• Liaise with teams and external providers for successful event delivery.
• Handle event budgets and documentation.

Skills

Event management background

Organisational skills

Strong communication skills

Negotiation skills

Proficiency in Word, Excel, Outlook

Experience with Learning Management Systems

Tools

PowerBI

Virtual platforms (Zoom, Webex, MS Teams)

Job description

Job Description

We have an exciting opportunity for a Training and Events Coordinator to join our growing Training Team, based in the A&O Shearman Belfast office.

As part of a team of nine, the role-holder is responsible for the event management of a suite of training programs and the provision of administration support for the Talent and Development Managers. The training events will be organized for all levels within the Firm and throughout our Global network and therefore the effective and efficient handling of all related queries is imperative, as is a willingness to travel and work outside normal working hours.

What you will do

• Arrange all pre and post logistics for several different training events both virtually and in person for global attendees.
• Liaising with teams virtually in the A&O Shearman Global Offices to supply all the pre-event information required to ensure the training runs smoothly.
• Work closely with London Talent and Development managers to ensure successful event delivery.
• Liaising with various external providers in respect of end-to-end programme management.
• Collating collateral and preparing materials for training programmes.
• Managing the event budgets.
• Preparing and amending documentation as required.
• Promotion of training programmes via internal communication channels. Ie. Intranet site and LMS Portal.
• Providing on-site and virtual support at events both in-house and at external venues when in person events are taking place.
• Liaising with Compliance Manager in relation to fee earning CPD.
• Maintaining and creating the Training Events file and programme structure within the file management system.
• Become a super user of the Learning Management System.
• Ad hoc project work.

What you will have

• Strong event management background who is well organised and has experience in a professional services environment.
• Suited to an enthusiastic, efficient candidate with exceptional administrative and prioritisation skills and meticulous attention to detail.
• Ability to develop and maintain strong relationships both with internal and external clients.
• Strong influencing and negotiation skills across both client groups.
• Ability to work to deadlines, juggle multiple projects & deliver under pressure.
• Excellent communication skills, both written & oral.
• Proven team working skills.
• Computer literate with exceptional knowledge of Word, Excel and Outlook as well as virtual platforms via Zoom, Webex, MS Teams.
• Effective and efficient with data management and databases ie. PowerBI.
• Experience in a Learning Management System would be desirable eg. Docebo.
• Willingness to work extra hours and on occasion travel to events, when required.
• Enthusiastic, pro-active, persistent, robust, with a commitment to getting the job done.

What we can offer you

• Occupational pension scheme.
• Group income protection cover.
• Private medical insurance.
• Mental health resources and free apps.
• Health and wellbeing services encompassing GP service, emergency back-up care support, parental and special leave.
• Online discounts and lifestyle management services.
• Flexible working – hybrid working, allowing up to 40% of working time from home and 60% in person.

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.