Training Course Administrator-4

80 Reed in Partnership Ltd; Aldergrove; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

25 days annual leave

Pension scheme

Management & Leadership training

Professional & Personal Development

Bi-annual pay reviews

Wellbeing support

Job summary

Reed in Partnership is seeking a Training Course Administrator in the UK to manage training bookings and provide excellent customer service to Service Leavers transitioning to civilian careers.

You will administer course bookings, handle enquiries, and ensure data accuracy across systems, while supporting the Training Team Leader with enrolments and reporting. A 2 A‑Levels or Level 3 Diploma minimum is required, with strong communication and organisational skills.

Qualifications

• Minimum of 2 A-Levels or equivalent Level 3 Diploma.
• GCSE English Language at Grade B or above (or Level 2 literacy).
• Excellent interpersonal and customer service skills.
• Strong verbal and written communication.

Responsibilities

• Take ownership as a subject matter expert on CTP training courses and vocational skills programmes.
• Provide information and support to Service Leavers regarding training opportunities and course availability.
• Take bookings and enrol participants onto training courses.
• Accurately record customer interactions and maintain course booking data on relevant systems.
• Process and reconcile financial transactions, including payments and invoicing.
• Monitor course enrolments and provide information and insights to the Training Course Team Leader.
• Process Ministry of Defence (MOD) digital training requests and maintain accurate records.

Skills

Interpersonal skills

Customer service

Organisational skills

Written communication

Verbal communication

Self-motivation

Attention to detail

Travel to other locations

A-Levels or Level 3 Diploma

GCSE English or Level 2 literacy

Education

A-Levels or Level 3 Diploma

GCSE English Language (Grade B or equivalent)

Job description

Reed in Partnership has been delivering public services since 1998. We are a British, family-owned company, whose mission has always been to positively transform people and their communities. This is reflected in our services, which we deliver to help people from all backgrounds and circumstances to change their lives for the better.

Pay Range: £26,300- £26,500

Job Description

Are you highly organised with a passion for delivering excellent customer service? Do you enjoy supporting people to achieve their goals through effective administration and communication? Would you like to work in a role where you can make a real difference to the lives of Service Leavers as they transition into civilian careers? Then consider the role of Training Course Administrator at Reed in Partnership!

Please note, internal applications for this role close on 20/08/2026.

Who we are

Reed in Partnership's Career Transition Partnership (CTP) supports Service Leavers as they prepare for life beyond the Armed Forces. Through training, career guidance, vocational skills development and employment support, we help individuals gain the knowledge, skills and confidence they need to secure rewarding civilian careers. Our Training Team plays a vital role in ensuring Service Leavers can access high-quality training opportunities that support their career aspirations.

As a Training Course Administrator, you will be at the heart of this service, providing expert guidance, managing course bookings and delivering a first-class customer experience throughout the training journey.

What is the role about?

Training Course Administrators are responsible for administering training course and vocational skills bookings, ensuring Service Leavers receive accurate information, excellent customer service and a seamless experience when accessing training opportunities. You will develop a strong understanding of the training available through CTP, funding arrangements and booking processes, enabling you to support Service Leavers in choosing and securing courses that help them achieve their career goals.

Just some of your day‑to‑day responsibilities will include:

Taking Ownership

• Acting as a subject matter expert on CTP training courses and vocational skills programmes.
• Providing information and support to Service Leavers regarding training opportunities and course availability.
• Taking bookings and enrolling participants onto training courses.
• Accurately recording customer interactions and maintaining course booking data on relevant systems.
• Processing and reconciling financial transactions, including payments and invoicing.
• Monitoring course enrolments and providing information and insights to the Training Course Team Leader.
• Processing Ministry of Defence (MOD) digital training requests and maintaining accurate records.

Working Together

• Building positive relationships with Service Leavers, training providers, subcontractors and internal stakeholders.
• Signposting individuals to additional support services where specialist advice or guidance is required.
• Supporting Service Leavers to utilise the CTP digital platform, website and other available resources.
• Ensuring joining instructions and key course information are provided at the appropriate stages of the customer journey.
• Collaborating with colleagues to continuously improve the service provided to Service Leavers.

Being Fair, Open and Honest

• Providing professional, accurate and impartial information to all Service Leavers.
• Maintaining high standards of data quality, record keeping and compliance.
• Supporting a positive and inclusive environment where everyone feels valued and respected.

What’s in it for you?

A generous base salary and great opportunities for training, development and progression.

You will also have access to the range of Reed in Partnership benefits, which include:

• 25 days annual leave plus statutory bank holidays
• Reed Pension Scheme
• Award-Winning Management & Leadership Training
• Professional & Personal Development Funds
• Bi-annual pay reviews
• Employee benefits and wellbeing support

Plus much more that can be found on our website.

To be successful in this role, we are looking for someone with:

• Excellent interpersonal and customer service skills.
• Strong verbal and written communication skills.
• Excellent organisational skills with the ability to prioritise and manage a varied workload.
• The ability to work independently with a high level of self‑motivation.
• Strong attention to detail and accuracy when handling information and administration tasks.
• A willingness to travel occasionally to other CTP locations for meetings when required.
• A minimum of 2 A-Levels or an equivalent Level 3 Diploma.
• GCSE English Language at Grade B or above (or equivalent Level 2 qualification), or achievement of a Level 2 Literacy Assessment at interview stage.

Screening Criteria

Applicants must have resided in the United Kingdom for the past 5 years and be able to evidence this, as Security Clearance is required for the role.

Desirable Criteria

• Experience working in publicly funded services or similar sectors.
• Previous experience in an administrative or customer service role.
• An interest in career and personal development.
• Knowledge of the Armed Forces community.

We aim to ensure that no candidate or employee receives less favourable treatment on the grounds of gender, race, disability, sexual orientation, religion or belief, age, gender reassignment, marital or civil partnership status, pregnancy or maternity.

We offer a guaranteed interview scheme for disabled applicants who meet the minimum criteria.

Whilst some roles are advertised as Full‑Time, we may be able to consider applicants who are looking to work on a Part‑Time basis.

Please note our ability to accommodate flexible working arrangements will vary from role to role, dependent on business requirements.

We have an on‑going strategic priority to make this a great place to work. We are a family‑owned company. We think this makes us unique compared to a lot of other companies. It is fundamental to the way we workplaces operate, the decisions we make and how we treat each other.

Our workplaces have been recognised for multiple awards. Most recently we were really proud to be presented with three UK Employee Experience Awards in 2022: Gold for Best Talent Management Programme, Silver for Diversity and Inclusion and Bronze for Best Large Company to Work For.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and we make us the #1 Top Workplace in the area.