Trainee School Data Officer

The Education Network; Birmingham; On-site; GBP 100,000 - 125,000; Full time

Job summary

A local educational institution in Birmingham is looking for a Trainee School Data Officer to manage and optimise school data systems. This role requires attention to detail and focuses on data management, compliance with GDPR, and support for exam administration. Ideal candidates will have experience in data administration, strong skills in software like SIMS and Excel, and excellent organisational abilities.

Qualifications

• Previous experience in a data administration role, preferably within an educational setting.
• Strong skills in data management software and the ability to learn new systems quickly.
• Understanding of data protection and confidentiality requirements, including GDPR.

Responsibilities

• Maintain, update, and validate data across our school’s information management systems.
• Generate accurate reports and data summaries for stakeholders.
• Assist in setting up and managing exam and assessment data.
• Ensure compliance with GDPR and monitor data handling procedures.
• Work with IT teams to enhance data systems and provide staff training.

Skills

Data management software skills

Analytical skills

Organisational skills

Communication skills

Tools

SIMS

Excel

Job description

Trainee School Data Officer

We are seeking an organised, detail-oriented School Data Officer to manage and optimise this school’s data systems. In this role, you will play a crucial part in supporting both administrative and academic teams by ensuring data accuracy, compliance, and availability.

• £80 - £90 per day
• Immediate start – Temp to Perm
• Good secondary school, Central Birmingham
• Data Management, Administration support, System development

Responsibilities

• Data Management: Maintain, update, and validate student, staff, and curriculum data across our school’s information management systems. Ensure data integrity, troubleshoot discrepancies, and prepare data reports for compliance and reporting requirements.
• Reporting & Analysis: Generate accurate reports, data summaries, and statistical analysis for internal and external stakeholders. Regularly assess and evaluate data trends to support decision‑making processes.
• Exam Administration Support: Assist in setting up and managing exam and assessment data, including coordinating with academic departments to ensure all exam entries are accurate and completed on time.
• Compliance & Data Protection: Ensure that all data activities comply with GDPR and other data protection regulations. Monitor data handling procedures to maintain confidentiality and security standards.
• Systems Development & Training: Work with IT teams to enhance data systems, support software updates, and develop best practices for data handling. Provide training and support for staff using the data systems.

Key Requirements

• Previous experience in a data administration role, preferably within an educational setting.
• Strong skills in data management software (e.g., SIMS, Excel) and the ability to learn new systems quickly.
• Excellent analytical, organisational, and communication skills.
• Understanding of data protection and confidentiality requirements, including GDPR.

This is an excellent opportunity for someone who is detail-oriented and enjoys working with data to have a direct impact on the school community. Join us in supporting a high standard of education through effective data management.