Trainee Finance and Payroll Assistant

Macc Care Group; Birmingham; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Competitive salary

Paid training and development

Career progression

Supportive team

Free DBS

28 days annual leave

Contributory pension scheme

Free on-site parking

Free Blue Light Card

Access to on-demand pay and savings

Job summary

Macc Care Group is seeking a Trainee Finance and Payroll Assistant at our Head Office in Edgbaston, Birmingham, with occasional visits to homes. This training role supports day-to-day bookkeeping, reconciliations and payroll across 22 Midlands care homes.

You will gain on-the-job training, learn payroll processing, and develop towards a qualified finance or payroll role in our expanding organisation. The role requires good numeracy and GCSEs, and a willingness to learn.

Qualifications

• GCSE Maths and English at grade 4/C or above.
• Any bookkeeping, accounts or payroll qualification.
• Confident with Excel, Word and Outlook.
• No prior experience required; this is a training role.

Responsibilities

• Reconcile expenses and card statements in Xero.
• Reconcile resident payments and post to sales ledger.
• Assist with payroll runs and posting payroll journals.
• Support HR admin, rostering and recruitment docs.
• Review resident admission paperwork and reporting.
• Handle confidential data in line with UK GDPR.

Skills

Numeracy

Payroll basics

Excel

Word

Outlook

Education

GCSE Maths and English (4/C or above)

Bookkeeping/Payroll qualification

Tools

Xero

Job description

Role details

Location

Head Office, Edgbaston, Birmingham, with occasional visits to homes

Salary

£25,000 per year

Entities covered

22 care homes across the Midlands

Purpose of the role

The Trainee Finance and Payroll Assistant supports the finance team with day-to-day bookkeeping, reconciliations and payroll across the group's care homes. The role also covers workforce and resident administration that feeds into finance and payroll.

This is a training position. Full support and on-the-job training will be given, with the opportunity to develop towards a qualified finance or payroll role.

Key responsibilities

Expenses and card reconciliation

• Obtain receipts from employees for spend on company credit cards and virtual cards (online and mobile app purchases).
• Post credit card and Precision Pay statements in Xero, coding transactions to the correct nominal codes.
• Reconcile Uber statements, code transactions to the relevant entity and post in Xero.

Sales ledger and banking

• Reconcile resident card payments against the Trust Card report.
• Allocate card payments and journals to the sales ledger in Xero.
• Carry out daily bank reconciliations across all entities.

Payroll support

• Assist with posting wages, pay accrual and holiday accrual journals for 4–5 homes.
• Support the calculation of hours worked at other homes and post the related intercompany journals.
• Assist with payroll runs, including reconciliation reports per home, and issue payslips once checked and signed off.
• Help resolve payroll queries, including retrieving previous payslips.
• Maintain payroll records and folders.

Workforce and HR administration

• Release staff rotas on the rostering system.
• Review No Roster and manual timesheets twice weekly.
• Help check recruitment documentation and pass it to [the relevant manager] for approval.
• Add training records for homes on the training system.
• Set up additional locations for employees joining the staff pool.

Resident administration

• Review new resident admission paperwork daily and compile a weekly report for the Group Administrator.

General

• Support the wider finance team with ad hoc duties.
• Handle employee and resident information confidentially and in line with UK GDPR.

Person specification

Qualifications

GCSE (or equivalent) in Maths and English at grade 4/C or above

Any bookkeeping, accounts or payroll qualification

Experience

None required; this is a training role

Office, bookkeeping or payroll experience

Systems

Confident with Microsoft Excel, Word and Outlook

Xero or another accounting package; payroll or rostering software

Skills

Strong numeracy and accuracy; good organisation and time management

Basic understanding of double-entry bookkeeping or PAYE

Personal qualities

Discreet with confidential information; willing to learn; good team player

Interest in a long-term career in finance or payroll

Other

Satisfactory Basic DBS check

Full UK driving licence (for occasional home visits)

What We Offer

• Competitive salary.
• Paid training and ongoing professional development.
• Career progression opportunities across our growing organisation.
• Supportive and friendly team environment.
• Free DBS
• 28 days annual leave (including Bank Holidays).
• Contributory pension scheme.
• Free on-site parking.
• Free Blue Light Card.
• Access to on-demand pay and savings through our employee benefits platform.