Trainee Corporate Administrator

Aztec Group; Southampton; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading corporate services firm in Southampton is seeking an administrator to assist with the day-to-day management of corporate and fund structures. The ideal candidate should possess strong computer skills, attention to detail, and excellent interpersonal abilities to foster relationships with clients. Responsibilities include payment processing, maintaining investor records, and liaising with various stakeholders. A range of competitive benefits is offered, including flexible hybrid working arrangements.

Benefits

Competitive salary

Discretionary bonus scheme

Flexible, hybrid working

Generous holiday allowance

Pension scheme

Private medical insurance

Permanent health insurance

Life assurance

Worldwide travel insurance

Significant investment in personal and professional development

Qualifications

• Must be quick to learn new systems.
• Great with people for developing close working relationships.

Responsibilities

• Assist with the administration of various corporate vehicles.
• Input payments on banking platforms.
• Prepare and issue notices to clients.
• Maintain investor records on internal systems.
• Collect revenue due to the Company.
• Assist with company incorporations and filings.
• Liaise with government offices and banks.
• Build and maintain strong relationships with clients.

Skills

Competent computer literacy skills

Good attention to detail

Excellent interpersonal skills

Ability to take initiative

Organizational skills

Time management

Flexible and proactive approach

Job description

Reports to the Senior Client Relationship Manager

The purpose of this position is to carry out day-to-day administration to a portfolio of corporate and fund structures within the Corporate Services team.

What you'll be doing

• Assist with the administration of a range of entities across various corporate vehicles, investment holding companies and fund structuring entities to include:
• Input of payments on various online banking platforms and internal systems
• Prepare and issue Call and Distribution notices to Clients
• Maintain Investor records on internal systems
• Maintain asset registers for individual clients
• Prepare Initial and Scheduled Client reviews
• Assist with the collection of all revenue due to the Company from Corporate Services clients on a timely basis to reduce working capital days within the team
• Assis with the Incorporation of companies / partnerships, annual and other ad hoc filings on Companies House Assist with the collection of CDD on shareholders via Aztec Verify for new clients / investors
• Liaise with notary offices, government offices, tax authorities, banks and the Trade Register (as applicable)
• Build and maintain strong working relationships with internal and external clients, colleagues and other business contacts
• Undertake routine and office clerical tasks where necessary

What we're looking for

• Competent computer literacy skills
• Good attention to detail, organisation and time management
• Excellent interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
• Ability to take the initiative and work as part of a team
• Flexible, proactive and practical approach to work

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn’t is our identity – we’re proud to be a truly independent, owner-managed business that puts our people and clients at the centre of everything we do.

Benefits

• Competitive salary
• Discretionary bonus scheme
• Flexible, hybrid working
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Permanent health insurance
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Ability to work abroad for up to 3 weeks per year
• Regular social events
• Health and wellbeing initiatives
• On-site parking
• Significant investment into your personal and professional development

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.