TRainee : Archivist / Legal Cashier, Chichester, West Sussex

Legal; Chichester; On-site; GBP 80,000 - 100,000; Full time

Job summary

A law firm in Chichester is seeking a Trainee Archivist / Legal Cashier to join their team. This full-time role involves archiving files, maintaining client databases, and processing financial transactions. Candidates should have strong communication, attention to detail, and organizational skills. Training will be provided, and a competitive salary is offered based on experience.

Qualifications

• Previous experience working in a professional office preferred, although not essential.
• Strong communication and team working skills required.
• High attention to detail and accuracy necessary.
• Good organisational and time management skills expected.

Responsibilities

• Archive files according to policies and regulations.
• Maintain the client database for archived files.
• Liaise with external companies for file management.
• Process financial transactions for clients as a legal cashier.
• Manage and reconcile supplier invoices.
• Prepare payment runs, including BACS transfers.
• Process petty cash and credit card expenditures.

Skills

Strong communication skills

Team working skills

High attention to detail

Organisational skills

Time management skills

Job description

Trainee Archivist / Legal Cashier – Chichester

Salary: Competitive

This is a unique and exciting opportunity for someone with a strong commitment to learning, to develop a valued skillset and become part of a fantastic team based in Chichester. My client is offering a mixed and varied role where training will be given throughout.

The role is full‑time, working 9 am to 5:15 pm Monday to Friday at the Chichester Office.

Main responsibilities / key tasks (not exhaustive)

Archiving

• To archive files in accordance with the firm’s policies and regulatory requirements
• To maintain the client database in connection with archived files
• To liaise with fee earners, external storage, and secure shredding companies in relation to file collection, retrieval, and destruction.

Trainee Legal Cashier

• Processing financial transactions relating to client matters in a timely manner and in accordance with the SRA Accounts Rules.
• Managing and reconciling supplier invoices and credit notes, ensuring invoices are paid within agreed terms.
• Preparing payment runs, including BACS transfers and cheque payments.
• Processing petty cash and credit card expenditure.

Required qualifications, skills and experience

• Previous experience working in a professional office preferred, although not essential
• Strong communication and team working skills
• High attention to detail and accuracy
• Good organisational and time management skills

A competitive salary is on offer to the successful candidate, commensurate with experience and ability.