TPA Oversight Manager

PIC; Greater London; On-site; GBP 70,000 - 90,000; Full time

Job summary

Pension Insurance Corporation (PIC) is seeking a Pension Services TPA Manager in London to lead and govern third-party administration partners, ensuring high-quality pension processing and governance. You will line-manage the team, monitor performance against KPIs and SLAs, and collaborate with Transitions, Actuarial, Payroll and Implementations to support Buy In/Buy Out transitions.

You will drive training, support audits, and maintain strong Trustee relationships while delivering compliant and

Qualifications

• Experience in managing pension administration teams.
• Delivery of excellent customer service in defined benefit pensions.
• Experience of managing third-party administration relationships.
• Experience implementing process improvements.

Responsibilities

• Oversee TPA governance and oversight of TPA partners.
• Line manage direct reports, including performance reviews.
• Monitor KPIs and SLAs across pension processes and queries.
• Collaborate with Transitions, Actuarial, Payroll and Implementations.
• Coordinate training and development for the Pension Services Team.
• Support internal and external audit activity and risk management.
• Attend trustee and governance meetings as required.
• Provide management information for senior leaders.
• Drive continuous improvement within PIC’s administration model.

Skills

Pension administration

Governance

Stakeholder management

People management

Process improvement

MS Access

MS PowerPoint

MS Word

Tools

MS Access

MS PowerPoint

MS Word

Job description

Pension Insurance Corporation (“PIC”) provides secure retirement incomes through comprehensive risk management and excellence in asset and liability management, as well as exceptional customer service. Our purpose is to pay the pensions of our current and future policyholders. We achieve our purpose by setting Companywide strategic objectives and driving a healthy culture based on our PIC Values of Resilient, Adaptable, and Loyal.

Role purpose

This is a 12-month fixed-term contract.

The role requires the ability to effectively collaborate with Risk, Legal, transitions, Finance and PIC’s third party administrators to secure their buy-in and implement improvements to systems, processes, and technology, as appropriate.

You will apply your knowledge and insights of the Customer Operations function and understand how this impacts our policyholders.

To deliver strong business outcomes relating to capital, profitability, the Company brand and market reputation whilst achieving positive outcomes to our policyholders, shareholders, and Trustees on a consistent basis.

Our Company values are expected to be reflected in the delivery and performance of every role.

Specific accountabilities assigned to the role of Pension Services TPA Manager within Customer Operations

• Lead the Pension Services TPA Team, ensuring effective governance and oversight of Third Party Administration partners (TPA partners), and provide support to the Pension Services Technical Manager as required to ensure effective governance and oversight of Buy In Scheme Trustee Administrators
• Act as line manager for direct reports, including objective setting, performance management, personal development planning, and oversight of productivity and quality outcomes.
• Oversight of TPA partners work pipeline to ensure delivery against agreed KPIs and SLAs, maintaining high quality standards across complex pension processes, regulatory queries, DSARs, pension increases, overpayment controls, high value payments, and trustee reporting, identifying training opportunities and process improvements
• Work closely with internal teams (Transitions, Actuarial, Payroll, and Implementations) to ensure robust processes and scheme knowledge are in place ahead of Buy In administration transfers to TPA partners
• Support forecasting and planning activities for new scheme administration transfers to TPA partners in collaboration with the Pension Services Oversight Manager.
• Identify and coordinate delivery of appropriate technical and scheme specific training to ensure team readiness for Buy In Under Admin/ Buy Out transition to TPA partners
• Identify and coordinate general technical support, training and complex query resolution for the Pension Services Oversight team and TPA partners
• Deliver ongoing technical support and complex query resolution our TPA partners, fostering strong and collaborative working relationships.
• Support the Pension Services Technical Manager with internal and external audit activity, and oversee TPA Partners risk incident management, in line with PIC assurance requirements.
• Attend trustee and TPA partners governance meetings as required, fostering excellent relationships and ensuring delivery against agreed governance frameworks
• Partner with the Pension Services Technical Manager to develop team capability, skills, and accountability
• Ensure TPA partners and Trustee Scheme administrators operate in line with PIC Consumer Duty requirements, monitoring and addressing adherence as necessary
• Support the Pension Services Oversight Manager to ensure all TPA Partners provide PIC Policyholders with exceptional customer service, ensuring agreed service standards are met. Where not being met and agree remedial actions
• Provide insights concerning the Customer Operations function and how this impacts our policyholders
• Produce accurate, high quality management information and reporting for senior management.
• Drive continuous improvement by identifying and implementing efficiencies within PIC’s administration model.
• Manage ad hoc projects and workstreams as required, ensuring delivery to agreed timescales.
• Liaise with external regulatory bodies, including the Financial Ombudsman Service
• Takes ownership for their own learning and development in both technical (e.g. data analysis and critical judgement) and non-technical (self-insight and relationship management) skills of Pension Services Team

Knowledge

• Strong technical knowledge of defined benefit pension schemes
• Established knowledge of pensions administration management
• Good knowledge of third- party administration relationship management
• Good knowledge of scheme Trustee relationship management
• Good knowledge of pension buy-ins, buy-outs and transitions
• Strong knowledge of good consumer duty outcomes

Skills

• Strong organisational skills
• Strong communication skills
• Ability to persuade and influence both directly and indirectly
• Ability to manage people and other resources effectively
• Ability to organize work to meet deadlines
• Ability to work within defined procedures as recommended by functional teams
• Effective collaboration with key stakeholders
• Good relationship management skill
• Commercial judgement
• Good working knowledge of MS Access, MS PowerPoint, MS Word

Experience

• Experience in managing pension administration teams
• Experience of delivering excellent customer service in a defined benefit pensions operations arena
• Experience of transitioning schemes into a standard operating model
• Experience of delivering good consumer duty outcomes for customers
• Experience of managing third-party administrators and scheme Trustees
• Experience of implementing process improvements

DEI at PIC:

At PIC, we believe that true innovation stems from embracing diverse perspectives, backgrounds and experiences. We are committed to building a workplace where every individual, regardless of race, gender identity, sexual orientation, disability, age, religion, or socio-economic background, feels valued, heard and empowered to succeed. We hold ourselves accountable through ongoing initiatives, such as inclusive hiring practices, and equitable career development opportunities that support belonging and community. While we’re proud of our progress, we recognise there’s work ahead, and we remain dedicated to listening, learning and evolving together.

In addition to a competitive base salary and the opportunity to participate in our annual, performance‑related bonus plan, upon joining us here at Pension Insurance Corporation, you will get access to some great benefits, including private medical insurance, 28 days' annual leave (excluding bank holidays), a generous pension scheme and much more.