Temporary Shipping Coordinator

Celeros Flow Technology; Glasgow; On-site; GBP 24,000 - 28,000; Full time

Job summary

Celeros Flow Technology in the United Kingdom seeks a Shipping Administrator to support timely product delivery and compliance with supplier, customer, and legislative requirements. You will liaise with OE/AM project teams to improve cross-department communication and efficiency.

Responsibilities include invoice coding, shipment planning, export documentation, and coordinating with freight agents. Strong MS Office skills and attention to detail are essential; SAP knowledge is desirable for

Qualifications

• Experience in shipping administration and paperwork.
• Strong organisational skills and accuracy.
• Excellent interpersonal and communication skills.
• Experience working in cross-department teams.

Responsibilities

• Execute supplier invoice coding and approval process accurately and on time.
• Plan and execute worldwide courier shipments using integrated software.
• Provide timely export documentation and bespoke invoicing for OE/AM projects.
• Coordinate with export freight agents to obtain airway bills and declarations.
• File and archive all shipping paperwork correctly.
• Support replacements/warranty processes with the Customer Satisfaction Team.
• Prepare clearance instructions for international imports and draft clearance advisories.

Skills

Microsoft Office

Administration

Organizational skills

Communication skills

Attention to detail

Cross-department collaboration

SAP knowledge

Tools

SAP

Job description

For over 140 years our products have helped ensure the safe, reliable operations of key industries. With a passion for precision and partnership, Celeros Flow Technology continues this heritage of high performance and dependability, providing mission critical, sustainable flow control solutions for our customers around the globe.

Celeros Flow Technology is looking for individuals with a voice and a vision. We embrace change, diversity and promote new ways of looking at old ideas. We seek talented professionals to join our world-class team of innovators in a global, collaborative & multi-cultural environment, where you will be challenged, supported, and inspired to be extraordinary.

GENERAL SUMMARY

Provide support to various shipping activities to deliver products on time and in full to meet with external and internal supplier, customer and legislative requirements. Working with the Original Equipment (OE)/Aftermarket (AM) Project Teams to continually improve cross departmental communication and effectiveness.

PRINCIPLE DUTIES AND RESPONSIBILITIES (But Not Limited to)

• Responsible for the accurate and timely execution of the supplier invoice coding and approval process.
• Shipment planning and execution for all worldwide Courier Express shipments via specific integrated supplier software.
• Support/link between OE/AM Project Teams and Shipping regarding the provision of accurate and timely Export and customer specific shipping invoices and bespoke documentation.
• Communicate with Export Freight agents to track the provision of all required Export documentation such as Airwaybill’s and Export declarations.
• Responsible for the physical filing and scanning of all associated shipping paperwork into the correct document archive location.
• Work alongside Shipping Coordinators in effectively managing the existing ‘Replacements / Warranty’ process with a view to taking eventual ownership of the process which is currently managed by the Customer Satisfaction Team.
• Letters of credit, receiving training on the process and requirements
• Be willing to upskill on Export Compliance as per business needs and requirements
• Provide clearance instructions for all International Imports, create necessary clearance advisory paperwork including clearance email

DESIRED SKILLS / KPI’s

• Good working knowledge of Microsoft office applications
• Strong administration and organizational skills
• Good interpersonal and communication skills
• Excellent accuracy and attention to detail
• Experience of managing key administrational tasks and delivering to these accurately and on-time
• Experience of working within cross departmental teams and functions
• Minimum 2 years’ experience of working with Microsoft office applications
• SAP knowledge desirable, other ERP system

COMPETENCIES

Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.

Communication: Clearly and succinctly conveying information and ideas to individuals and groups in a variety of situations; communicating in a focused and compelling way that drives others’ thoughts and actions. Engages the audience and helps them understand and retain the message.

Continuous Improvement: Originating action to improve existing conditions and processes; identifying improvement opportunities; generating ideas and implementing solutions.

Continuous Learning: Actively identifying new ideas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.

Contributing to Team Success: Actively participating as a member of a team to move the team toward the completion of goals.

Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.

Managing Work: Effectively managing one’s time and resources to ensure that work is completely efficiently.

Work Standards: Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

CELEROS VALUES

All Celeros divisions are committed to the effective use of the Celeros Values. It is important that all employees understand and utilize these values when performing the duties of his/her position.

QUALITY

Quality encompasses all aspects of Celeros’ business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to product, process and the quality system. All employees have an obligation to identify and record any such nonconformity, and through designed channels, initiate and recommend solutions.

CELEROS Flow Technology is an equal opportunity employer.