Temporary School Office manager

Michael Page (UK); West Drayton; On-site; GBP 22,000 - 30,000; Full time

Job summary

An educational recruitment agency is seeking an experienced administrator for a SEN school in West Drayton. The role includes overseeing office operations, managing records, and supporting staff. Essential qualifications include school office experience and enhanced DBS check. The position offers an immediate start with long-term temporary employment.

Benefits

Immediate start

Long term temp role

Qualifications

• Enhanced child and adult DBS required.
• Experience in a school office is essential.
• Ability to handle confidential information with discretion.

Responsibilities

• Oversee daily running of the school office and ensure smooth operations.
• Assist with school budgets, procurement, and financial record-keeping.
• Maintain staff records, including DBS checks, absences, and training logs.

Skills

School office experience

Excellent written and spoken English

Proficient in Microsoft Office

Data and excel experience

HR knowledge

Finance - Sage knowledge

Customer service

Resilient

Empathic and emotionally intelligent

Confident in liaising with parents and external providers

Team player

Can do attitude

Flexible

Tools

Arbor MIS

Microsoft Office

Sage

Job description

• Immediate start
• Enhanced DBS check needed in place prior to applying

About Our Client

A SEN school based in West Drayton.

Job Description

• Administration & Organisation
  • Oversee daily running of the school office and ensure smooth operations.
  • Manage and maintain accurate school records, databases, and pupil files (including safeguarding-sensitive information).
  • Prepare reports, correspondence, and documentation for staff, governors, and external agencies.
  • Handle incoming calls, emails, and enquiries from parents, carers, and outside organisations.
• Finance & Resources
  • Assist with school budgets, procurement, and financial record-keeping.
  • Manage petty cash, invoices, and ordering of supplies/resources.
  • Ensure value for money when purchasing and liaise with suppliers/contractors.
• HR & Staff Support
  • Maintain staff records, including DBS checks, absences, and training logs.
  • Coordinate staff recruitment administration and induction.
  • Support senior leaders with staff timetables, cover arrangements, and compliance paperwork.
• SEN-Specific Support
  • Ensure all documentation relating to EHCPs (Education, Health, and Care Plans) and SEN reviews are properly filed and accessible.
  • Support communication between SENCO, parents, and external professionals.
  • Handle confidential and sensitive information with discretion.
• Compliance & Safeguarding
  • Maintain safeguarding records in line with statutory requirements.
  • Ensure compliance with GDPR and data protection policies.
  • Support the Headteacher and DSL (Designated Safeguarding Lead) with safeguarding admin.
• School Community & Communication
  • Act as a first point of contact for parents and visitors, ensuring a welcoming environment.
  • Coordinate school communications (letters, newsletters, website updates).
  • Support organisation of meetings, events, and parent consultations.

The Successful Applicant

• Enhanced child and adult DBS
• Excellent written and spoken English
• School office experience
• Arbor MIS experience
• Proficient in Microsoft Office
• Data and excel experience
• HR knowledge
• Finance - Sage knowledge
• Reliable
• Flexible
• Can do attitude and goes above and beyond to get the job done
• Team player
• Customer service
• Confident in liaising with parents and external providers
• Resilient
• Empathic and emotionally intelligent
• Confident to work in a SEN school with students with challenging behaviour

What's on Offer

• Immediate start
• Long term temp role