Temporary Health & Safety Administrator – Fire Safety

Express Recruitment; Nottingham; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A local university is looking for a Temporary Health & Safety Administrator to provide administrative support to the Fire Safety Team. Key responsibilities include organising meetings, maintaining records, and processing invoices. The role offers hybrid working with an initial temp placement of approximately 12 weeks, with the potential to become permanent. Strong organisational skills and experience in a relevant environment are desirable.

Qualifications

• Attention to detail essential.
• Comfortable working with databases and web-based systems.
• Ability to manage competing deadlines in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to Fire Safety Teams.
• Organise meetings and training sessions.
• Prepare agendas and take accurate minutes.
• Maintain records and databases.
• Process invoices and support financial administration.

Skills

Organisational and administrative skills

Confident communicator

Proficient in Microsoft Office

Ability to prioritise tasks

Previous administrative experience

Job description

Temporary Health & Safety Administrator – Fire Safety

Location: c£14 / per hour D.O.E

Express Recruitment are delighted to be supporting a local University in their search for an organised and proactive Temporary Health & Safety Administrator to join their dedicated Fire Safety Team.

This varied and rewarding role offers the opportunity to provide high-level administrative and operational support to a busy department that plays a vital role in maintaining the wellbeing of staff, students and visitors across the University.

For the right candidate, there is potential for long-term maternity cover following the initial temporary placement.

Responsibilities

• Provide comprehensive administrative support to Fire Safety Teams, up to Director level
• Organise and coordinate meetings, training sessions and internal events
• Prepare agendas, take accurate minutes and track follow-up actions for committees and working group
• Maintain records, databases and shared documents to ensure accuracy and compliance
• Update and manage website content and internal communications
• Process invoices and provide support with financial administration
• Triage and log incident reports, escalating where appropriate
• Handle incoming correspondence, acting as a key point of contact for internal and external enquiries

Skills & Experience

• Organisational and administrative skills with attention to detail
• Confident communicator with the ability to liaise effectively across departments and with external partners
• Proficient in Microsoft Office and comfortable working with databases and web-based systems
• Ability to prioritise tasks and manage competing deadlines in a fast-paced environment
• Previous administrative experience within a higher education or health and safety environment is desirable
• A positive attitude and willingness to learn are essential

Vacancy Summary

Hours: Monday – Thursday, 9:00am-5:00pm, Hybrid Working 1 day per week/3 in the office

Job Type: Temp for approx. 12 weeks, potential to become permanent