Temporary Executive Assistant, Global Private Equity Firm

Pertemps; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading private equity firm is seeking an Executive Assistant to provide high-level support to senior stakeholders in a dynamic environment. The ideal candidate has over 5 years of experience in private equity or similar settings, coupled with strong organizational and communication skills. This role plays a crucial part in managing complex diaries, coordinating travel, and handling sensitive information. Immediate availability is a must for this opportunity within a top-tier environment.

Qualifications

• 5+ years’ experience as an EA within private equity or fast-paced corporate setting.
• 2 years’ experience directly within private equity.
• Experience supporting deal teams.

Responsibilities

• Manage complex diaries across multiple time zones.
• Coordinate international travel and prepare detailed itineraries.
• Process expenses and manage travel logs including Concur.
• Schedule internal and external meetings and activities.
• Prepare documents in Word and PowerPoint.

Skills

Organizational skills

Polished communication

Stakeholder management

Proactive attitude

Advanced MS Office skills

Job description

A leading private equity firm is seeking an immediately available Executive Assistant to provide high-level support to senior stakeholders in a fast-paced, global environment. This is an exceptional opportunity to step into a fast-paced, global environment where you’ll play a pivotal role in keeping operations running smoothly.

Key Responsibilities

• Manage complex diaries across multiple time zones.
• Coordinate extensive international travel and preparing detailed itineraries
• Processing expenses and managing travel logs (including clearing backlogs in Concur).
• Scheduling internal and external meetings, interviews, and team activities.
• Prepare and format documents (Word, PowerPoint).
• Liaise with UK, EU, and U.S. offices and act as a key point of contact.
• Assisting with events, team initiatives, and board meetings, including venue sourcing and speaker coordination.
• Ensuring clear, professional communication and handling sensitive information with discretion.

Requirements

• Immediate availability.
• 5+ years’ experience as an EA within private equity, investment banking, asset management, or a fast-paced corporate setting.
• At least 2 years’ experience directly within private equity and familiarity with deal team support.
• Experience supporting deal teams (essential).
• Strong organisational skills and ability to handle shifting priorities.
• Polished communication and confident stakeholder management.
• Advanced MS Office skills.
• A proactive, solution-oriented, "no task too big or small" attitude

If you’re a proactive, highly organised EA who thrives in a high-performance environment, looking for an opportunity to work within a top-tier private equity environment, we’d love to hear from you.