Temporary EA - Executive Assistant to Head of Legal

Office Angels; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global investment management firm is seeking an Executive Assistant to support the Head of Legal in Mayfair. The role requires a minimum of 8 years of experience and proficiency in Microsoft Office. Responsibilities include managing calendars, booking travel, and maintaining communication with stakeholders. This opportunity offers competitive pay and professional development in a supportive environment.

Benefits

Competitive salary

Professional development opportunities

Supportive work environment

Qualifications

• Minimum of 8 years' experience in similar roles with a proven track record.
• Strong verbal and written communication skills.
• Ability to handle sensitive information discreetly.

Responsibilities

• Manage calendars for the Head of Legal.
• Book travel arrangements and organize transport.
• Liaise with staff and clients for smooth communication.
• Organize meetings and events, ensuring logistical support.
• Prepare documents and maintain administrative systems.
• Submit expenses accurately.
• Cover reception duties when needed.
• Support executives on call, with sensible hours.
• Run errands to assist the team.

Skills

Experience

IT Skills

Communication Skills

Discretion & Confidentiality

Team Player

Cyber Awareness

Tools

MS Word

Outlook

Excel

Teams

Job description

Overview

Job Title: Executive Assistant to Head of Legal
Location: Mayfair
Contract Type: Temp cover
Working Pattern: Full Time (Monday to Friday) - fully office based

Hours: 09:00 – 18:00

Company: Global Investment Management firm

Salary: £32.00 per hour

Dates

• Thursday 6^th November - full day current EA will do hand over in the morning.
• Monday 10^th November - full day EA cover.
• Monday 17^th to Thursday 27^th November

Responsibilities

• Manage Diaries: Keep the Head of Legal’s calendars up to date, scheduling meetings and appointments efficiently.
• Travel Coordination: Book travel arrangements online via Concur and organise transport as needed.
• Communication Hub: Liaise with staff and clients, ensuring smooth information flow and maintaining professional interactions.
• Meetings & Events: Organise meetings and appointments, providing logistical support to ensure everything runs seamlessly.
• Administrative Duties: Print, bind, and prepare documents while implementing and maintaining administrative systems.
• Expense Management: Submit expenses promptly and accurately.
• Reception Duties: Cover reception when needed, ensuring a welcoming environment.
• 24/7 Availability: Be on call to support the executives, with sensible hours.
• Errand Running: Assist with errands to support the team as necessary.

What We're Looking For

• Experience: A minimum of 8 years in similar roles, demonstrating a proven track record of excellence.
• IT Skills: Proficiency in MS Word, Outlook, Excel, and Teams is essential.
• Communication Skills: Strong verbal and written communication skills, with a professional and polite demeanour.
• Discretion & Confidentiality: You must handle sensitive information with the utmost discretion.
• Team Player: Ability to work collaboratively, contributing positively to the team dynamic.
• Cyber Awareness: Diligent in the use of IT, with a keen awareness of cybersecurity best practises, especially against phishing and social engineering attacks.

What’s In It For You?

• Competitive salary and benefits package.
• Opportunities for professional development and growth within the finance sector.
• A supportive work environment that values your contributions.

If you are an enthusiastic, detail-oriented individual who thrives in a fast-paced, executive environment, we would love to hear from you. Join us in making a significant impact and take your career to the next level.

Apply Now - [e-mail]

Send your CV and a brief cover letter outlining your relevant experience to [contact email]. Don’t miss out on this fantastic opportunity to work with our client in the finance industry!

Our client is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us in shaping the future of finance!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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