Temporary Administrative Assistant-Supply Chain

Herr Foods Inc.; Nottingham; On-site; USD 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Temporary Administrative Assistant to support its Supply Chain Team in Nottingham, PA. This role offers a unique opportunity to engage in various administrative tasks, ensuring effective communication and collaboration within the department. Ideal candidates will demonstrate strong customer service skills, attention to detail, and the ability to work independently or as part of a team. With full-time benefits available, this position promises a rewarding experience in a dynamic work environment. If you are organized, detail-oriented, and ready to contribute to a thriving team, this role is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k Contribution

Paid Vacation

Paid Holidays

Paid Sick Time

Employee Referral Program

Qualifications

• 1-2 years related experience preferred.
• Intermediate Microsoft Office skills required.

Responsibilities

• Provide administrative support for purchase order processing and invoicing.
• Answer and direct incoming calls while maintaining strong customer relationships.

Skills

Microsoft Office Suite

Customer Service

Attention to Detail

Organization Skills

Education

High School Diploma or Equivalent

Job description

Temporary Administrative Assistant-Supply Chain

Department: Corporate

Employment Type: Temporary

Location: Nottingham, PA

Description

Building a great career never tasted so good!

We are currently seeking a qualified individual for the Temporary Administrative Assistant position to assist our Supply Chain Team in Nottingham, PA!

• SCHEDULE: Monday-Friday approximately 40+ hours a week
• DURATION OF ASSIGNMENT: Will likely be 1-1.5 year assignment
• BENEFITS: This position is full-time benefit eligible, elective benefits include:
  • Medical, dental, hearing and vision insurance.
  • Opportunity to contribute to a 401k, company profit sharing.
  • Paid vacation, holiday and sick time.
  • Paid Employee referral program.

Job Summary:
This role has the primary responsibility of demonstrating exemplary customer service through administrative support to Supply Chain department.

Qualifications:

• HS diploma or equivalent required.
• 1-2 years related experience preferred.
• Microsoft Office Suite intermediate experience preferred; basic skills required.
• Demonstrates exemplary customer service and professionalism.
• Demonstrated experience to work independently or as a team.
• Demonstrated experience with attention to detail and excellent organization skills.
• Maintain strict confidentiality and professionalism dealing with all matters.

Physical requirements and work environment:

• Performs work required for this position in an office environment.
• Remains sedentary for moderate to extended periods of time.
• Required to us a computer monitor, keyboard, and mouse for extended periods of time.
• Ability to lift up to 30 pounds on occasion.

Key Responsibilities

Administration:

• Provide administrative support related to purchase order processing, receiving documentation, invoice matching, and uploads to software platform.
• Process order request from multiple departments from supply ordering with office, cleaning, and PPE supplies.
• Assist with support on Co-Packer inventory uploads to the material portal system.
• Receive and process (scan and send) all Point of Deliveries (POD) from N.E. warehouse.
• Place orders for office supplies to re-stock Corp. office supplies.
• Assist as requested with handling routine correspondence such as filing, updating calendars, maintaining spreadsheets, updating presentations and other clerical needs.
• Sort and distribute department mail on a daily basis.
• Manage department and corporate office supply process including inquiries, orders and replenishing office stock. Re-stock numerous areas with proper office and beverage supplies to support corporate building.
• Ensure daily “maintenance” of copiers to include filling paper, ordering and keeping track of toners and other copier resources.
• Back fill any Supply Chain Coordinator roles for absences to keep all receiving, invoicing and order follow current as support to the plant or Co-packers.
• Researches and investigates purchase and/or delivery issues.
• Assists in development of department specific documents such as SOPS.

Customer Service/Communication:

• Answer and direct all incoming phone calls to appropriate individuals.
• Communicates and collaborates effectively while striving for the highest possible outcomes for customers and our organization.
• Develops and maintains strong working relationships with internal and external customers.

In addition to the essential functions listed above, the employee is expected to exercise honesty, integrity and respect with all clients and co-workers, preserve confidentially of all business information and data, maintain a professional appearance and demeanor, demonstrate a positive attitude, communicate effectively with co-workers and clients, work with accuracy, efficiency, and attention to detail, respect the work environment and keep it as environmentally friendly as possible, and exercise initiative to learn new skills and tasks and to help co-workers when possible. Reliable attendance and punctuality are also required. The employee is also expected to perform other related duties, special projects and functions as required from time to time.

Any questions about this position or any others, please contact the Human Resources department at 610-932-6500 or [e-mail]

Herr Foods Inc. is a drug-free workplace and an equal opportunity employer M/F/Veterans/Disabilities