Temp Team Administrative & Facilities Assistant!

Office Angels; City Of London; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

A leading employment agency in the UK is seeking an Administrative & Facilities Assistant to support daily operations. The role involves maintaining records, travel coordination, and front-of-house support. Strong organizational and communication skills are essential, along with proficiency in Microsoft Office. This hybrid position offers a chance to grow in a collaborative environment.

Benefits

Collaborative and innovative work environment

Opportunities for career growth

Qualifications

• Experience in a similar administrative role.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain and monitor archiving and records-management systems.
• Arrange domestic and international travel including visa applications.
• Provide front-of-house support including reception cover.

Skills

Experience in a similar Administrative, Office Support, or Facilities role

Strong organisational skills

Exceptional attention to detail

Confident communicator

Proficiency in Microsoft Office

Ability to prioritise and multitask

Job description

Team Administrative & Facilities Assistant 🌟

Location: Near Bank Station Work Arrangement: Hybrid - 4 days in office, 1 day from home

Join Our Team!

Are you looking to take the next step in your administrative career within the fast‑paced world of Financial Services? Our client, a globally recognised Fortune 100, Nasdaq‑listed organisation, is seeking a proactive and organised Administrative & Facilities Assistant to support daily operations and keep the office running smoothly. With over 4,300 employees and 400,000 clients worldwide, this is an incredible opportunity to grow, learn, and make a meaningful impact.

Role Overview

In this position, you will play a vital role in supporting both administrative functions and facilities operations across the business. You'll work closely with multiple teams to ensure a seamless and efficient working environment.

Key Responsibilities

Records Management & Audits 📊

• Maintain and monitor archiving and records‑management systems.
• Prepare documentation and reports for quarterly audits.
• Oversee and update access‑control records.

Travel & Event Coordination ✈️

• Arrange domestic and international travel, including visa applications.
• Support the planning and delivery of internal and external events.

Office, Reception & Facilities Support 🏢

• Provide front‑of‑house support, including reception cover and visitor management.
• Assist with filing, data entry, and document handling.
• Coordinate office supplies, meeting room setup, and general facilities tasks.
• Liaise with building management and suppliers as required.

Health & Safety Responsibilities 🩹

• Act as a designated First Aider and Fire Warden.
• Manage DSE assessments and ensure H&S procedures are followed.

Additional Support 🤝

• Support the distribution of sports tickets and event allocations.
• Provide wider administrative and project support to teams across the business.

Qualifications & Skills

• Experience in a similar Administrative, Office Support, or Facilities role.
• Strong organisational skills with exceptional attention to detail.
• Confident communicator with excellent written and verbal skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to prioritise, multitask, and work both independently and collaboratively.

Why Apply?

• Join a highly respected global organisation.
• Work in a collaborative, innovative environment where your contribution matters.
• Gain exposure to both administrative and facilities functions - perfect for broadening your skill set.
• Be part of a dynamic, supportive team that values growth and connection. 🌈

If you're ready to take on a varied and rewarding role within the financial services sector, we'd love to hear from you. Apply today – your next career step starts here! 🌟

This role is being advertised by our Central London team.

Office Angels is an employment agency and business. We are an equal‑opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.