Technology Sourcing Specialist

Baker McKenzie; Belfast City District; On-site; GBP 32,000 - 42,000; Full time

Job summary

Baker McKenzie in Belfast seeks a Technology Sourcing Specialist to source the firm’s required products and services at the best price and favourable terms, ensuring budget compliance and cost efficiency.

You will work with procurement managers to oversee the full lifecycle, review contracts for policy compliance, engage internal customers, and drive cost savings through supplier negotiations, spend analysis, and process improvements across technology categories.

Qualifications

• Some experience in a procurement role.
• Experience with the full procurement lifecycle from proposal through contract implementation preferred.
• Experience working within a non-manufacturing environment.

Responsibilities

• Work with Procurement Manager(s) to maintain the procurement lifecycle strategy including monitoring annual contract renewals and application of standard Procurement policies and procedures.
• Review and manage new product and service contracts to ensure compliance with the Firm’s standard contract terms and the Firm's General Counsel requirements, as assigned by the Procurement Manager(s).
• Maintain open communication with procurement internal customers as necessary to identify and document business requirements for procurement initiatives, including resolving internal and vendor-related issues.
• Work with Procurement Manager(s) to effectively manage the vendor landscape to identify cost-saving opportunities through spend aggregation, negotiated cost reductions, or cost avoidance.
• Develop and maintain a broad understanding of the assigned procurement category and/or industry through the assessment of emerging and changing business and technical needs, as well as industry best practices.
• Support the Procurement Manager(s) with reporting, analysis, and project initiatives of the department.
• Prepare and issue solicitation documents such as Requests for Proposals (RFPs), Requests for Information (RFIs), and bids as assigned.
• Ensure adherence to documented Global Procurement policies, procedures, and processes.
• Demonstrate continuous effort to improve operations, decrease turnaround times, and streamline work processes.
• Leverage technology and a creative thinking approach to develop cost-effective solutions and automation of Procurement processes.
• Identify and initiate contact with potential suppliers as necessary to maintain efficiency for procuring solutions, as assigned.
• Assist with the development of vendor performance metrics for use in the selection of repeat or new business partners, as assigned by the Procurement Manager(s).
• Communicate status on issues and opportunities to internal and external management and suppliers.
• Ensure adherence to documented purchasing policies, procedures, and processes for Global Services and other Firm entities.

Skills

Communication

Multitasking

Problem solving

Initiative

Collaborative

Tools

MS Word

MS Excel

PowerPoint

Job description

The Technology Sourcing Specialist will source the Firm's required products and services at the right price under favourable terms and conditions from the appropriate vendors ensuring the Firm's budget is spent in the most cost-effective and efficient means possible.

Main Responsibilities:

• Work with Procurement Manager(s) to maintain the procurement lifecycle strategy including monitoring annual contract renewals and application of standard Procurement policies and procedures.
• Review and manage new product and service contracts to ensure compliance with the Firm’s standard contract terms and the Firm's General Counsel requirements, as assigned by the Procurement Manager(s).
• Maintain open communication with procurement internal customers as necessary to identify and document business requirements for procurement initiatives, including resolving internal and vendor-related issues.
• Work with Procurement Manager(s) to effectively manage the vendor landscape to identify cost-saving opportunities through spend aggregation, negotiated cost reductions, or cost avoidance.
• Develop and maintain a broad understanding of the assigned procurement category and/or industry through the assessment of emerging and changing business and technical needs, as well as industry best practices.
• Support the Procurement Manager(s) with reporting, analysis, and project initiatives of the department.
• Prepare and issue solicitation documents such as Requests for Proposals (RFPs), Requests for Information (RFIs), and bids as assigned.
• Ensure adherence to documented Global Procurement policies, procedures, and processes.
• Demonstrate continuous effort to improve operations, decrease turnaround times, and streamline work processes.
• Leverage technology and a creative thinking approach to develop cost-effective solutions and automation of Procurement processes.
• Identify and initiate contact with potential suppliers as necessary to maintain efficiency for procuring solutions, as assigned.
• Assist with the development of vendor performance metrics for use in the selection of repeat or new business partners, as assigned by the Procurement Manager(s).
• Communicate status on issues and opportunities to internal and external management and suppliers.
• Ensure adherence to documented purchasing policies, procedures, and processes for Global Services and other Firm entities.

Skills and Experience:

• Some experience in a procurement role.
• Experience with the full procurement lifecycle from proposal through contract implementation preferred.
• Experience working within a non-manufacturing environment.
• Excellent MS Office skills, specifically Microsoft Word and Excel.
• Strong oral and written communication skills, maintaining a professional presence.
• Able to coordinate various tasks simultaneously.
• Strong interpersonal skills necessary.
• Show initiative and demonstrate an ability to be innovative in problem-solving.
• Able to organise workload and meet all schedules and deadlines.
• Deal tactfully when interfacing with personnel at all levels.