Technical Administrator

ISS Facilities Services; Peacehaven; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading facility management firm in the UK is seeking a Technical Administrator to provide administrative support for projects. The role includes scheduling inspections, ensuring compliance, and building strong relationships with stakeholders. The ideal candidate will have excellent organization, numeracy, and literacy skills, with experience in quality compliance. Join this dynamic team for a rewarding career in a diverse and inclusive environment.

Qualifications

• Excellent numeracy and literacy skills.
• Ability to work with varied data sets.
• Previous experience in quality and compliance.

Responsibilities

• Build relationships with stakeholders for PPM.
• Schedule maintenance inspections accurately.
• Verify task completion with Facilities Manager.
• Conduct internal audits and compliance checks.
• Manage shared inboxes for queries.

Skills

Organizational skills

Attention to detail

Compliance knowledge

Data management

Teamwork

Job description

Technical Administrator

Contract: Government

Location: Blackburn, BB2 7LF

Hours of work: 27.5

Contract Type: Permanent

We are seeking a highly organised and detail‑oriented Technical Administrator to provide essential administrative support for projects. You will also assist the Facilities Manager in delivering both Reactive and Planned Preventative Maintenance (PPM) services.

This role is pivotal in ensuring smooth operations, compliance, and effective communication across teams and stakeholders.

Job Description

The successful candidate will play a key part in scheduling, documentation, and compliance activities, while building strong relationships with site contacts and suppliers.

You will contribute to audits, ensure data accuracy, and support performance improvement initiatives in a fast‑paced environment.

Key Responsibilities

• Build and maintain effective relationships with key stakeholders, including site‑based contacts and suppliers, to support PPM and reactive workload delivery.
• Schedule all planned and reactive maintenance inspections in a timely and accurate manner.
• Support the Facilities Manager and engineers by verifying task completion dates and ensuring accurate record‑keeping.
• Identify documentation gaps and assist teams in gathering data to meet compliance requirements.
• Manage shared inboxes, ensuring timely and professional responses to queries.
• Conduct internal audits and compliance checks in line with the quality and sampling strategy.
• Record and monitor compliance and audit results to drive continuous performance improvement.
• Assist in maintaining master contact lists to mitigate risks and ensure business continuity.
• Complete ad‑hoc administrative tasks as requested by the Facilities Manager.

Professional and Personal Competencies / Qualifications

• Excellent numeracy and literacy skills.
• Meticulous attention to detail.
• Ability to work with varied data sets and systems to provide a comprehensive performance overview.
• Previous experience in quality, compliance, and administrative support.
• Strong team player, adaptable to a fast‑paced and evolving environment.

The Company

ISS is a world‑leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, we help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families.

ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace

ISS is proud to be a diverse and inclusive employer. ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.

We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.

If you have any further queries regarding this role, please contact the Resourcing Team by emailing [e-mail]