Team Secretary Larne (Temp) Band 3

Honeycomb; Larne; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare organization is seeking a Team Secretary to support the Community Mental Health Team in Larne. The role involves providing essential administrative support, covering reception duties, and ensuring accurate record-keeping. Candidates should have experience in clerical work and proficiency in Microsoft Office. This position offers a temporary contract for 3 months with full-time hours from Monday to Friday.

Benefits

Free onsite parking

Enhanced holidays after 12 weeks

Work-life balance with 9am-5pm hours

Qualifications

• 1 year's paid clerical experience in an office environment, including use of Microsoft Office.
• 1 year's minute-taking experience (for some posts).
• Organizing and servicing meetings.

Responsibilities

• Provide comprehensive administrative and secretarial support.
• Cover reception duties and manage enquiries.
• Type correspondence and clinical notes accurately.

Skills

Excellent communication

Organisational skills

Interpersonal skills

Microsoft Office proficiency

Education

4 GCSEs including English Language

RSA/OCR Stage II Typing/Word Processing

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Honeycomb are delighted to be working with the Northern Trust to recruit for a Temporary Band 3 Secretary for their site in Larne Community Mental Health Team

Location: Moyle Medical Buildings, Old Glenarm Road, Larne
Organisation: Northern Health and Social Care Trust (NHSCT)
Department: Community Mental Health Team (CMHT)
Hours: Full-time, Monday - Friday, 9am - 5pm
Contract Type :Temporary for 3 months initially
Salary: £12.31 per hour

The Role

The Northern Health and Social Care Trust is seeking an enthusiastic and highly organised Team Secretary (Band 3) to join our Community Mental Health Team in Larne.
Based at Moyle Medical Buildings, you will provide vital administrative and secretarial support to a busy multidisciplinary team. This is an excellent opportunity for a motivated individual who enjoys working in a fast-paced, people-focused healthcare environment.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to the Community Mental Health Team
• Cover reception duties, including greeting visitors, answering calls, and managing enquiries
• Type correspondence, reports, and clinical notes accurately and efficiently using Microsoft Office
• Minute-taking at meetings and ensuring accurate records are maintained
• Manage electronic and manual diaries, scheduling appointments and coordinating team activities
• Assist in data entry, collation, and presentation of information using MS Excel
• Maintain patient confidentiality and adhere to Trust policies and procedures

Essential Criteria

Applicants must meet one of the following qualification and experience combinations:

Option 1

• 4 GCSEs (Grades A*-C) including English Language (or equivalent)
• At least 1 year's paid clerical experience in an office environment, including use of the Microsoft Office suite
• 1 year's minute-taking experience (for some posts)

OR

Option 2

• English GCSE (Grades A*-C) or equivalent
• At least 2 years' paid clerical experience in an office environment, including use of the Microsoft Office suite
• 1 year's minute-taking experience (for some posts)

Experience must include:

• Use of Microsoft Office (Word, Excel, Outlook)
• Electronic and manual diary management
• Organising and servicing meetings
• Data input, extraction, and collation

Additionally, applicants must possess:

• RSA/OCR Stage II Typing/Word Processing (both parts) or equivalent
  OR
• 1 years' experience in the use of ICT, including word processing, spreadsheets, and email

Skills and Knowledge

• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Strong organisational skills and ability to prioritise workload under pressure
• Good understanding of confidentiality, records management, and patient data handling
• Working knowledge of Microsoft Office applications

Why Join the Northern Trust?

• Be part of a supportive and collaborative team within the Community Mental Health Service
• Enjoy work-life balance with Monday-Friday working hours (9am-5pm)
• Make a real difference to the lives of people in your community
• Free onsite parking
• Enhanced holidays after 12 weeks