Team Personal Assistant

Pertemps; City Of London; Hybrid; GBP 40,000 - 60,000; Part time

Job summary

A leading global insurance firm in London seeks a proactive and organized Team Personal Assistant for a 3-month temporary position. Responsibilities include managing diaries, coordinating travel, and supporting onboarding. Ideal candidates have PA experience in a corporate environment, advanced Outlook skills, and excellent communication abilities. The role offers £21.63/hr with a hybrid working model after training.

Qualifications

• Experience as a PA in a corporate setting.
• Background in Insurance or Financial Services is a plus.
• Meticulous attention to detail and proactive mindset.

Responsibilities

• Manage complex diaries across multiple stakeholders.
• Coordinate travel and logistics for meetings and conferences.
• Assist with onboarding for new joiners alongside HR.

Skills

Proven experience as a PA

Advanced Outlook skills

Excellent communication skills

Tools

MS Office

SAP Concur

Job description

Team Personal Assistant – Temp (3 Months) | £21.63/hr | City of London

Join a leading global insurance firm at the heart of the City of London! We’re on the lookout for a sharp, proactive, and highly organised Team PA to support our Professional and Executive Risk team. If you thrive in a fast‑paced corporate environment and love keeping things running smoothly, this is your moment.

Start Date: ASAP (subject to vetting checks)

Location: City of London (Hybrid: 4 days office / 1 day WFH after training)

Rate: £21.63 per hour PAYE

Duration: 3 months (with potential for extension)

What You’ll Be Doing

• Coordinating travel and logistics for meetings, seminars, and conferences
• Managing complex diaries across multiple stakeholders
• Handling expenses with precision and speed
• Supporting onboarding for new joiners alongside HR, IT, and Training
• Proofreading and polishing documents to a professional standard
• Keeping electronic files organised and up to date
• Assisting with small in‑office events (think catering, invites, schedules)
• Tackling ad hoc admin tasks like formatting branded materials, presentations, and more

What They’re Looking For

• Proven experience as a PA in a corporate setting, ideally supporting multiple teams and senior leaders
• Background in Insurance or Financial Services (a plus, not a must)
• Advanced Outlook skills and strong diary/travel management experience
• Confident across MS Office (Word, Excel, PowerPoint)
• Familiarity with SAP Concur (bonus points!)
• Meticulous attention to detail, proactive mindset, and a trustworthy nature
• Excellent communication skills – both written and verbal

Please Not

This role is subject to standard vetting checks prior to start.

If you're ready to hit the ground running and make a real impact, we’d love to hear from you!