Team Executive / Administrative Assistant

Ashurst; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading international law firm in London seeks a full-time Team Executive to provide diverse administrative support across legal practices. The role involves managing documentation, handling communications, and assisting with billing and travel arrangements. Strong organizational and communication skills, alongside proficiency in MS Office, are essential. This role operates Monday to Friday with competitive remuneration and corporate health plans.

Benefits

Competitive remuneration

Corporate health plans

Global professional development offerings

Diversity and inclusion programs

Qualifications

• Strong organizational skills to plan and prioritize tasks effectively.
• Good communication skills for liaising across teams.
• Methodical approach with attention to detail.
• Proficiency in MS Office applications.

Responsibilities

• Make minor amendments to documents and delegate complex tasks.
• Answer calls and take accurate messages.
• Arrange travel requirements for team members.
• Assist with the monthly billing process and expense claims.
• Process administrative tasks related to engagement and membership.

Skills

Organizational skills

Communication skills

Attention to detail

Technical ability in MS Office

Tools

MS Office (Word, Excel, PowerPoint)

Job description

The Opportunity:

The Team Executive role embraces a team working approach, collaborating with members of the Local Hub Team or Global Shared Services team as a single point of contact, in order to meet the deadline driven nature of the work and high expectations of the support.

Team Executives therefore work closely with the Local Hub Team Leader or Coordinator on the completion of core tasks required by the legal practices, and will assist with or complete tasks for Document Specialists, or Practice Executives.

You will also be required to support an allocation of Fee Earners within a practice group. Team Executives provide efficient and diverse administrative, organisational and document support to all practices areas within the firm. Development within the role will be supported by the Local Hub Team Leader and Operations Manager.

This is a full-time, permanent role based in our London office.

The role holder will work 35 hours per week, to be worked Monday to Friday between the hours of 11am and 7pm, with 1 hour for lunch each day.

Key responsibilities of the role include:

• Making minor amendments to documents, delegating complex or lengthy documents to Document Specialists when appropriate.
• Answering calls and taking accurate messages, passing these on promptly and assisting with queries where possible.
• Arranging travel requirements through direct providers or through the online travel portal for booking of flights, accommodation, transport and itineraries.
• Assisting with the monthly billing process: printing off reports and draft or finalised bills.
• Processing and submitting expense claims and other administrative tasks (such as engagement letters, membership, learning records, business cards, labels)

More information can be found in the job description attached below.

About you:

The successful candidate will have:

• Strong organisational skills, able to plan and prioritise effectively in order to deliver high volume work or tasks to demanding deadlines
• Good communication skills, both written and spoken, and able to liaise
  across all areas within the firm.
• A methodical approach, with high levels of attention to detail, providing work
  that is quality checked and complete.
• A good level of technical ability in MS Office, including Word, Excel and
  PowerPoint

What makes Ashurst a great place to work?

We offer you all the things you should expect from an international law firm, some of which include:

• competitive remuneration with the flexibility to reward high performance;
• corporate health plans;
• a global professional development offering for all employees; and
• an industry-leading programme that celebrates diversity and inclusion.

We are committed to delivering positive impacts to our communities through our Social Impact programme.

We aim to recruit, retain and promote the best people from the widest possible talent pools. We are committed to offering a safe and welcoming environment for all employees to ensure they are supported to work at their best.

Beyond this, what sets Ashurst apart from others is our global strength, our drive to innovate and collaborate, and our commitment to excellence. It is these values that make Ashurst a unique place to work.