Team Coordinator - Generative Biology Institute

Ellison Institute of Technology; Oxford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading research institute in Oxford is seeking a highly organized Team Coordinator to support the Generative Biology Institute. The ideal candidate will manage calendars, prepare meeting documentation, and support travel arrangements. Salary is competitive at £30,000 - £40,000, plus benefits. This is an on-site position, ideal for those living in or near Oxford.

Benefits

Travel allowance

Bonus

Enhanced holiday pay

Pension

Private Medical Insurance

Electric Car Scheme

Qualifications

• Proven experience as an administrator or executive assistant supporting leadership.
• Advanced knowledge of Microsoft Office suite.
• Experience working in a start-up environment.

Responsibilities

• Schedule meetings and coordinate agendas.
• Prepare meeting packs ahead of key meetings.
• Support travel arrangements for the GBI team.

Skills

Calendar and diary management

Strong verbal communication

Attention to detail

Organisational skills

Multitasking

Discretion and confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Led by a world-class faculty of scientists, technologists, policy makers, economists and entrepreneurs, the Ellison Institute of Technology aims to develop and deploy commercially sustainable solutions to solve some of humanity’s most enduring challenges. Our work is guided by four Humane Endeavours: Health, Medical Science & Generative Biology, Food Security & Sustainable Agriculture, Climate Change & Managing Atmospheric CO2 and Artificial Intelligence & Robotics.

Set for completion in 2027, the EIT Campus in Littlemore will include more than 300,000 sq ft of research laboratories, educational and gathering spaces. Fuelled by growing ambition and the strength of Oxford’s science ecosystem, EIT is now expanding its footprint to a 2 million sq ft Campus across the western part of The Oxford Science Park. Designed by Foster + Partners led by Lord Norman Foster, this will become a transformative workplace for up to 7,000 people, with autonomous laboratories, purpose-built laboratories including a plant sciences building and dynamic spaces to spark interdisciplinary collaboration.

The Generative Biology Institute (GBI) at the Ellison Institute of Technology (EIT) aims to overcome two major challenges in making biology engineerable: 1) the ability to precisely synthesize entire genomes, and 2) understanding which DNA sequences will create biological systems that perform desired functions. Solving these challenges will unlock the potential of biology for transformative solutions in health, sustainability, agriculture, and more. GBI will house 30 groups and over 300 researchers, supported by cutting‑edge facilities and sustained funding to address global challenges and advance biology engineering.

We are seeking a highly organised and proactive Team Coordinator to provide comprehensive administrative support to the GBI team, ensuring smooth coordination of meetings, travel, events, and daily operations. The ideal candidate will be a confident communicator with exceptional attention to detail, able to manage multiple priorities while maintaining discretion and professionalism. Responsibilities include managing calendars, coordinating agendas, travel, and meetings, preparing documentation, and supporting internal systems. Success in this fast‑paced, collaborative environment requires strong stakeholder relationships, confidentiality, and a self‑starting attitude.

Key Responsibilities

• Scheduling team meetings, coordinating agendas and when required communicating decisions and actions.
• Collate information and prepare meeting packs and associated information ahead of key meetings.
• Support travel arrangements for the full GBI team as required.
• Provide assistance with setting up rooms, arranging catering, and making other preparations required for meetings.
• Provide inbox management support, ensuring things stay organised and drafting responses as appropriate.
• Assist the team in planning, coordinating and executing events ensuring smooth execution and a positive experience.
• Manage confidential information with the utmost discretion and integrity.
• Build and maintain effective relationships with internal and external stakeholders.
• Organise and maintain physical and electronic files, ensuring easy retrieval of information.

Qualifications

• Proven work experience as an administrator or an executive assistant, or similar role, supporting leadership.
• Experience in calendar and diary management.
• Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Strong verbal communication skills.
• Excellent written English with attention to detail, grammar, and formatting of all correspondence types.
• Excellent organisational and multitasking skills.
• Able to work with and influence external stakeholders and third parties to deliver the required results and solutions.
• Self‑starter and focused.
• Discretion and confidentiality are paramount.
• Experience working in a start‑up environment with adaptable skills to accommodate a range of duties.

Salary and Benefits

• Salary: £30,000 - £40,000 (depending on experience) + travel allowance + bonus
• Enhanced holiday pay
• Pension
• Life Assurance
• Income Protection
• Private Medical Insurance
• Hospital Cash Plan
• Therapy Services
• Perk Box
• Electric Car Scheme

Why work for EIT

At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact!

Terms of Appointment

• You must have the right to work permanently in the UK with a willingness to travel as necessary.
• You will live in, or within easy commuting distance of, Oxford. Please note that this position will be mostly onsite in Oxford.
• During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.