Team Coordinator (Commercial)

People's Partnership; Crawley; Hybrid; GBP 20,664 - 27,552; Part time

Benefits offered by this job

Generous pension contributions

Real living wage

Employee healthcare

Learning & development opportunities

Onsite gym

Volunteering days

Job summary

A not-for-profit organisation in Crawley is seeking a Talent Acquisition Partner for a part-time role. You will ensure effective communication and collaboration within the team, manage schedules, and support leaders in meeting deadlines. The ideal candidate has prior PA experience, strong organisational skills, and is committed to confidentiality. This organization offers generous pension contributions and other benefits.

Qualifications

• Experience as a Personal Assistant is crucial.
• Must be numerate with great attention to detail.
• Ability to manage and prioritise tasks effectively.

Responsibilities

• Manage complex schedules for senior leadership.
• Filter communications and prioritise urgent matters.
• Coordinate departmental events and workshops.

Skills

PA experience in similar role

Attention to detail

Organisational skills

Confidentiality

Education

GCSE standard or equivalent

Job description

Talent Acquisition Partner at People's Partnership

Part time opportunity (25 hours per week).

About People’s Partnership

At the heart of our not-for-profit organisation is a commitment and a motivation to make the future-saving experience a simple one for our members. We champion fairness and simplicity, not profit-chasing. Imagine a financial adventure where everyone's a winner, fuelled by our exceptional service and brought to life by the fantastic individuals who work for us. We’re a diverse employer with a flexible, hybrid working approach, ensuring everyone gets the opportunity to come to work and be the best version of themselves.

What you’ll be doing

As our Team Coordinator, you’ll be the driving force behind smooth communication and collaboration across the Commercial Directorate. Your role is all about making sure our Commercial Directors can focus on what matters most by managing diaries, prioritising tasks, and keeping everything on track. You’ll play a key part in creating a positive, connected team culture—championing engagement and ensuring deadlines are met without a hitch. If you thrive on organisation, love juggling multiple priorities, and have a knack for clear, confident communication, this is your chance to make a real impact.

• Gatekeeping: Act as the first point of contact for senior leadership, filtering communications and prioritising urgent matters
• Calendar Optimisation: Proactively manage complex schedules, prioritise meetings based on strategic importance, and anticipate conflicts
• Prepare and distribute meeting agendas, minutes, and follow-up action items
• Handle travel arrangements, including booking flights/trains, accommodations, and transportation, and compilation and submission of expenses
• Coordinate purchase orders and invoicing
• Serve as a point of contact for internal and external stakeholders
• Co‑ordinate departmental events, workshops, and conferences and ensure their smooth execution
• Create and maintain distribution lists, organisational charts, team calendars etc
• Monitor task progress and provide support to ensure deadlines are met

What we’re looking for

• PA experience in similar role
• Educated to GCSE standard or equivalent
• Numerate with excellent attention to detail
• Ability to organise, plan and prioritise across the various departments to achieve business plan targets
• Operate effectively at a Senior Level discreetly and observe confidentiality

What you can expect from us

• Generous pension contributions with an employer contribution of up to 14%
• Real living wage
• Income protection, critical illness cover & death in service insurance
• Employee healthcare
• Parental and adoption leave
• Learning & development opportunities and study support
• Travel season ticket loans
• Volunteering days and charity payroll giving
• Onsite gym
• Social clubs and events

Disability Statement

People's Partnership is an equal opportunities employer. We believe everyone has the right to be treated fairly, with dignity and respect. We are committed to treating all our people (and all who apply for a role at People's Partnership) equally and enabling them to perform at their best and demonstrate what they have to offer. We are a disability committed employer, please let us know if you need any reasonable adjustments made to our recruitment process (application, selection assessments where relevant, and interview) to enable you to show us the best “you”.

Seniority level

Associate

Employment type

Part-time

Job function

Administrative