Team Coordinator

Peoples Partnership; Chichester; Hybrid; GBP 40,000 - 60,000; Part time

Job summary

A financial not-for-profit organisation is seeking a part-time Team Coordinator (25 hours/week) to facilitate communication across the Commercial Directorate. This role involves managing calendars, preparing meeting materials, and ensuring efficient operations within the team. Candidates should possess excellent organisational and communication skills. The position offers a flexible hybrid working environment and several attractive perks including generous pension contributions, healthcare, and learning opportunities.

Benefits

Generous pension contributions

Real living wage

Income protection

Employee healthcare

Parental and adoption leave

Learning & development opportunities

Travel season ticket loans

Onsite gym

Social clubs and events

Qualifications

• Experience in a similar administrative role, ideally supporting senior leadership.
• Strong ability to manage multiple tasks efficiently.
• Proficiency in managing calendars and schedules.

Responsibilities

• Act as the first point of contact for senior leadership.
• Manage complex schedules and meetings.
• Prepare and distribute meeting agendas and minutes.
• Handle travel arrangements and expenses.
• Coordinate departmental events and workshops.

Skills

Organisational skills

Effective communication

Prioritisation

Diary management

Job description

Team Coordinator (Commercial)
Part time opportunity (25 hours per week).

About People’s Partnership
At the heart of our not-for-profit organisation is a commitment and a motivation to make the future-saving experience a simple one for our members. We champion fairness and simplicity, not profit-chasing. Imagine a financial adventure where everyone's a winner, fuelled by our exceptional service and brought to life by the fantastic individuals who work for us. We're a diverse employer with a flexible, hybrid working approach, ensuring everyone gets the opportunity to come to work and be the best version of themselves.

What You'll Be Doing

As our Team Coordinator, you'll be the driving force behind smooth communication and collaboration across the Commercial Directorate. Your role is all about making sure our Commercial Directors can focus on what matters most by managing diaries, prioritising tasks, and keeping everything on track. You'll play a key part in creating a positive, connected team culture, championing engagement and ensuring deadlines are met without a hitch. If you thrive on organisation, love juggling multiple priorities, and have a knack for clear, confident communication, this is your chance to make a real impact.

• Gatekeeping: Act as the first point of contact for senior leadership, filtering communications and prioritising urgent matters.
• Calendar Optimisation: Proactively manage complex schedules, prioritise meetings based on strategic importance, and anticipate conflicts.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Handle travel arrangements, including booking flights/trains, accommodations, and transportation, and compile and submit expenses.
• Coordinate purchase orders and invoicing.
• Serve as a point of contact for internal and external stakeholders.
• Coordinate departmental events, workshops, and conferences and ensure their smooth execution.
• Create and maintain distribution lists, organisational charts, team calendars etc.
• Monitor task progress and provide support to ensure deadlines are met.

Perks

• Generous pension contributions with an employer contribution of up to 14%.
• Real living wage.
• Income protection, critical illness cover & death in service insurance.
• Employee healthcare.
• Parental and adoption leave.
• Learning & development opportunities and study support.
• Travel season ticket loans.
• Grab & Go Deli Café in Crawley.
• Volunteering days and charity payroll giving.
• Onsite gym.
• Ride‑to‑Work scheme.
• Social clubs and events.
• Disability Statement.

People's Partnership is an equal opportunities employer. We believe everyone has the right to be treated fairly, with dignity and respect. We are committed to treating all our people (and all who apply for a role at People's Partnership) equally and enabling them to perform at their best and demonstrate what they have to offer. We are a disability committed employer, please let us know if you need any reasonable adjustments made to our recruitment process (application, selection assessments where relevant, and interview) to enable you to show us the best you.