Team Co-ordinator - 6 Months FTC

Landsec; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading real estate company in London is seeking an organized and efficient Administrative Assistant. You'll provide support to Asset Management Directors and handle travel arrangements, diary management, and essential administrative tasks. The ideal candidate has strong communication skills and is proficient in Microsoft Office. This role requires four days of office presence per week and offers a competitive benefits package.

Benefits

Performance based annual bonus plan

25 days annual leave plus bank holidays

Enhanced pension contributions

Private medical insurance

Enhanced maternity policies

Employee assistance programme

Cycle to work scheme

Responsibilities

• Provide administrative support to team members.
• Coordinate internal and external diaries and book meeting rooms.
• Organise travel and hotel bookings.
• Provide secretarial support including filing and scanning.
• Prepare agendas and take meeting minutes.
• Distribute key departmental documents for senior meetings.

Skills

Excellent people skills

Proven organisation and administrative skills

Good spoken and excellent written English

Ability to work under pressure

Advanced knowledge of Microsoft Outlook, Word, Excel and PowerPoint

Clear, concise and polite telephone manner

Job description

We are Landsec

We identify and shape places that create opportunity, enhance quality of life, and bring joy to the people connected to them.

This is how we’ve created the UK’s leading portfolio of urban places and one of the largest real estate companies in Europe.

Our £10 billion portfolio is built around premium workplaces, the country’s pre-eminent retail platform, and a residential pipeline that will redefine urban life.

We’ve honed this ability over 80 years. Spotting the opportunities, building the partnerships, and continually adapting to shape the places that meet the needs of a changing world.

Places where life happens. Where businesses grow. And where cities are defined.

The Role:

• Provide administrative support to members of the team.

• Provide diary management required by the team. This involves coordinating all relevant internal and external diaries and booking meeting rooms accordingly.

• Organise travel and hotel bookings for members of the team.

• Provide secretarial support, including filing, binding & scanning.

• Preparing an agenda, take and produce meeting minutes as and when required.

• Printing, binding and distribution of key departmental documents for senior meetings.

• Preparing, printing and sending of Board papers

Salary: Competitive

The Team:

• You will be supporting 2x Asset Management Directors. The Residential Operations Director, supporting 1 x Project Director with Building Safety Regs & Governance Project Governance as well as providing support to the Building Services & Technical Services (BSTS) Team

Location:

• Office presence is required four days per week.
  The role is based at the Victoria Head Office.

What you will be responsible for:

• SharePoint file management

• Chasing resi agents to submit reports on time

• Respond to general queries raised by both internal and external stakeholders and inform the relevant team member as appropriate.

• Submission of expense claims for the team as required

• Undertake any other reasonable duties as instructed.

• Manage all aspects of the Purchase to Pay process for the Senior Leader/Managers cost centre which may include new supplier onboarding and Purchase Order processing.

• Processing of all tenant leasing on PIM’s

• Processing of Property CDAN’s, Electronic Transfers (TT’s)

• Raising PO’s, receipting, chasing payment and onboarding suppliers

• Data Entry

• Researching documents

• Light diary management for the BSTS Team and general team support

• Proof reading RFP’s, preparation of standard consultants appointments and monitoring the process

Essential criteria

• Excellent people skills

• Proven organisation and administrative skills

• Good spoken and excellent written English

• Ability to work under pressure

• Advanced knowledge of Microsoft Outlook, Word, Excel andPowerPoint etc

• Clear, concise and polite telephone manner

Life and Benefits at Landsec

We have a great benefits package, there to support you with your work-life balance and in moments that matter. We offer fantastic Learning and Development opportunities to help you grow and reach your potential and we also play our part in supporting the communities where we live and work.

Below are some of our core benefits, make sure to visit our My Total Reward page for more information.

• Performance based annual bonus plan

• 25 days annual leave (plus bank holidays) rising to 27 days after 2 years and the option to purchase up to 10 additional days each year. Enjoy an additional three-day December festive break on top of your leave and a special ‘My Day’ to take off for whatever you choose.

• Enhanced pension contributions – Landsec will contribute up to 10.5% subject to your contribution.

• Private medical insurance, Health Cash Plan, Life assurance and income protection.

• Enhanced maternity, adoption, shared parental leave policies (view our Family policies page for more details)

• Two different share plans enabling you to share in the success you will help to build

• Up to 4 working days to volunteer per year and 'Give As You Earn' programmes allowing you to donate to charities straight out of your pay and we top up by 20%

And when it comes to your health and wellbeing you will also have access to other benefits: our employee assistance programme, digital GP, cycle to work scheme, a mindfulness app and a health app supporting fertility and menopause

Diversity and Inclusion

At Landsec, we value diversity & inclusion. We work to better reflect the diversity of the communities we work within and empower everyone who works at Landsec to realise their potential.

We strive to ensure all our information, and services are accessible to and usableby everyone. If you would like to receive any information in a different way or would like us to do anything differently to help you apply for our roles, please get in touch with our recruitment partners by emailing [e-mail]

To find out more about our approach, visit our Diversity and Inclusion page.