Team Assistant Required for a Leading Executive Search Firm.

Angela Mortimer Plc - International Division; Greater London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A high-performing Executive Search firm is seeking a proactive Team Assistant to support consultants and the Managing Director. This fast-paced role focuses on managing complex diaries and interview coordination while providing executive support. The ideal candidate has experience in a similar role, excellent organisational skills, and a client-focused approach. Salary is competitive, ranging from £35,000 to £45,000, depending on experience, in a supportive and collaborative environment.

Benefits

Competitive salary

Exposure to executive search assignments

Collaborative team environment

Qualifications

• Previous experience as a Team Assistant, PA, EA, or similar role.
• Attention to detail and capability to manage multiple diaries.

Responsibilities

• Manage complex diaries for consultants and schedule interviews.
• Coordinate interview logistics and act as a contact for scheduling.

Skills

Organisational skills

Communication skills

Diary management

Proficiency in Microsoft Outlook

Job description

A high-performing Executive Search firm are actively seeking an organised and proactive Team Assistant to support their consultants and Managing Director. This is a varied and fast-paced role, with a strong focus on diary management and interview coordination, alongside Executive Assistant support at senior level.

Key Responsibilities

Team Support (Approx. 75%)

• Manage complex diaries for consultants, scheduling interviews and meetings across multiple time zones
• Coordinate interview logistics, including calendar management, video links, and room bookings
• Send professional email confirmations and follow-ups to candidates and clients
• Act as a key point of contact for scheduling queries, ensuring a smooth candidate and client experience
• Maintain accurate records and track interview activity

Executive Assistant Support (Approx. 25%)

• Provide EA support to the Managing Director, including diary management and meeting preparation
• Assist with inbox management, prioritising emails and drafting responses where appropriate
• Support with ad hoc administrative tasks and projects as required

Skills & Experience

• Previous experience as a Team Assistant, PA, EA, or similar role—ideally within executive search, recruitment, or professional services
• Exceptional organisational skills and attention to detail
• Confident managing multiple diaries and priorities in a fast-paced environment
• Strong written and verbal communication skills
• Professional, discreet with a client-focused approach
• High level of proficiency in Microsoft Outlook and other scheduling tools

What Is On Offer

• Competitive salary of £35,000–£45,000, depending on experience
• Opportunity to work closely with senior leadership
• Exposure to high-level executive search assignments
• Supportive, professional, and collaborative team environment

If this role sounds of firm interest to you please submit your CV to us today along with your most up to date contact details.