Team Assistant - Property

KMK Recruitment Limited; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A global Property company in London seeks a Team Secretary/Assistant to provide administrative support. The role involves diary and travel management, formatting reports, and managing the CRM system. Ideal candidates will have secretarial experience, preferably within the property industry, and be flexible with workloads. This position offers a hybrid working arrangement with an initial 12-month contract.

Qualifications

• Experience of working within a demanding team.
• Capable of taking on additional administrative duties.
• Prior experience in the property industry is preferred.

Responsibilities

• Providing diary, travel, and meeting management for the team.
• Formatting and managing reports while adhering to quality assurance.
• Managing the companies CRM System and keeping it updated.
• Creating project files and converting quotes on the system.
• Raising proforma invoices.

Skills

Secretarial experience

Microsoft Office skills

Ability to manage demanding workloads

Flexibility and adaptability

Tools

Sage

CRM Systems

Job description

We have an exciting opportunity for a Team Secretary / Assistant to join a global Property company based in the West End.

A super social, well established and fun company to work for, you will work closely with a team of other Team Assistants to provide a first class administration service. You will manage a busy workload and be able to communicate effectively with the Admin Manager, Shareholders, Surveyors and fellow Team Secretaries to ensure all work is completed on time and communicated back to the relevant teams as necessary.

This is a great opportunity to join a collaborative and engaging team.

Daily duties:

• Providing diary, travel and meeting management for the team
• Formatting and managing reports for the team – ensuring the quality assurance process is adhered to.

• Setting up new instructions
  • Creating project files
  • Converting quotes on the system
  • Raising proforma invoices – using Sage
  • Preparing and issuing enquiry documents
• Managing the companies CRM System, ensuring it is kept up to date with all fee forecasting and project updates.
• General administration duties to ensure the smooth running of the team

Requirements:

We are looking for someone with experience of working within a demanding team and capable of taking on additional administrative duties when called upon.

Skills:

Secretarial experience, preferably within the property industry, Microsoft Office skills, Proven ability to manage demanding workloads, Ability to be flexible and adaptable to the needs of the business.

Hybrid working! Initial 12 month contract.