Team Assistant & Office Coordinator

Hera Search; City Of London; Hybrid; GBP 30,000; Full time

Job summary

A global consultancy firm in London is seeking an Office Coordinator & Team Assistant to support office operations and the Executive Support team. The role involves general administration, travel arrangements, client interaction, and coordinating team events. Ideal candidates will have at least 1 year of corporate experience, a strong administrative background, and a positive attitude. The firm offers a hybrid working model and generous holiday benefits.

Benefits

25 days holiday

Discretionary bonus

Hybrid working on Fridays

Qualifications

• At least 1 year experience in a corporate environment.
• Strong background in administration or reception.
• Excellent can-do attitude and eagerness to learn.

Responsibilities

• General office administration tasks.
• Arranging travel, including flights and hotels.
• Coordinating internal and external meetings.
• Managing client and visitor engagements.
• Organizing team events and activities.
• Reconciliation of monthly expenses.

Skills

Office administration

Travel arrangements

Team coordination

Client interaction

Expense management

Job description

OFFICE ADMIN & TEAM ASSISTANT, £30,000 + BENEFITS, CITY + 1 DAY HYBRID

Our client is a global Consultancy firm based in the heart of the City, with a fast-paced and fun culture. They are looking for an up-and-coming Office Coordinator to work alongside their Executive Support team.

The company is collaborative, welcoming, and collectively successful, with a great culture and excellent staff retention.

As Office Coordinator & Team Assistant you will play a crucial role in overseeing and maintaining the office operations and serve as a primary point of contact helping to support on a range of admin related tasks.

THE ROLE:

• General office administration (couriers, receiving deliveries, answering the telephone, ensuring the meeting rooms are presentable and always updated with essentials)
• Travel arrangements, including hotel reservations, transfers, visas, flights, trains and preparation of itineraries
• Co-ordinating internal/external meetings, including researching and booking external reservations for client lunches, meetings and functions
• Meet and greet clients and visitors
• Team events coordination
• Monthly expenses reconciliation for the team
• Manage incoming and outgoing post and shared company inboxes

THE CANDIDATE:

• At least 1 years’ experience within a corporate environment
• A strong background within Administration or Reception
• An excellent can-do attitude, eagerness to learn, and the ability to work as a core part of a team with ease and integrity

25 days holiday, discretionary bonus, hours 9:00 – 5:30, Friday Hybrid.