Team Assistant in dynamic executive Search firm

Colville Search Limited; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading executive search firm in London seeks a highly organized Team Assistant to support consultants. This role entails providing comprehensive administrative assistance, coordinating candidate interviews, and maintaining client/candidate relations. Candidates should have outstanding organizational skills and experience in similar roles. A competitive salary and hybrid working model are offered.

Benefits

Competitive salary and benefits

Supportive team culture

Hybrid working model

Qualifications

• Previous experience in a Team Assistant, Administrative Assistant, or Coordinator role.
• Ability to manage multiple priorities with accuracy.
• Strong document formatting abilities.

Responsibilities

• Provide comprehensive administrative assistance to Consultants and Researchers.
• Coordinate candidate interviews and progress across multiple live searches.
• Support Consultants with client meeting preparation and follow-ups.

Skills

Outstanding organisational skills

Strong communication skills

High level of detail orientation

Proactive and adaptable

Tools

PowerPoint

Word

Excel

CRM systems

Job description

Job Title: Team Assistant

Location:London (Hybrid)

Industry:Executive Search

Are client are theleading retained search and recruitment specialists for private markets in-house professionals, headquartered in London and operating internationally. Our expert consultants deliver searches across a matrix of investment strategies, in-house functions, and global geographies.

We partner with private equity, venture capital, private credit, LPs, secondaries, and real assets firms to identify and attract exceptional talent across all levels.

About the Role

We are seeking a highly organised, proactive, and detail-orientedTeam Assistantto support our Consultants and Researchers within our London headquarters. This role is essential to the smooth running of the team, providing administrative, logistical, and coordination support across multiple international searches and internal initiatives.

Key Responsibilities

Administrative Support

Provide comprehensive administrative assistance to Consultants and Researchers. Manage complex diaries, international travel, and meeting coordination across time zones. Prepare, proofread, and format documents such as proposals, candidate reports, presentations, and research materials. Maintain accurate and up-to-date CRM/database records.

Search Process Support

Coordinate candidate interviews, feedback loops, and briefing materials. Assist with research tasks including preparing market maps, compiling longlists, and supporting search strategy documentation. Track progress across multiple live searches and ensure timely delivery of key milestones.

Client & Candidate Coordination

Serve as a polished and professional point of contact for clients and senior-level candidates. Support Consultants with client meeting preparation, follow-ups, and deliverables. Uphold strict confidentiality when handling sensitive information.

Operational Support

Assist with general office management tasks such as supplies, room bookings, and liaison with external vendors. Contribute to team initiatives including internal communications, events, and process improvement. Provide ad-hoc support to the wider team as needed.

Skills & Experience Required

Previous experience in a Team Assistant, Administrative Assistant, or Coordinator role (executive search, recruitment, or professional services experience desirable). Outstanding organisational skills and ability to manage multiple priorities with accuracy. Strong communication skills with a polished, professional demeanour. High level of detail orientation and strong document formatting abilities (PowerPoint, Word, Excel). Comfortable with CRM systems and handling confidential information. Proactive, adaptable, and collaborative team player.

What We Offer

Opportunity to work within a market-leading executive search firm specialising in private markets. A supportive, dynamic, and high-performance team culture. Competitive salary and benefits. Hybrid working model in our central London office.

Colville Search are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Colville Search please do not hesitate to contact the consultant you deal with directly.