Team Assistant - Client Team

Hearst Magazines; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading publishing company in London is seeking a Team Assistant to support the Senior Leadership Team. Responsibilities include diary management, organising travel, and handling confidential information. The ideal candidate will have strong organisation and communication skills, be proficient in Microsoft Office, and work well under pressure. This role provides access to exclusive benefits and a positive working environment.

Benefits

Discounted gym memberships

Health cash plan

Generous workplace pension

Qualifications

• Proficient in office software including Word, Excel, and PowerPoint.
• Efficient and organised with excellent communication skills.
• Ability to handle confidential information professionally.

Responsibilities

• Support the Senior Leadership Team with proactive diary management.
• Organise travel and accommodation for team members.
• Manage department events and prepare reports and presentations.

Skills

Proficient with Word, Excel, and PowerPoint

Excellent communication skills, both verbally and in writing

Problem-solving skills

Ability to work under pressure

Self-motivated and adaptable

Job description

We’re the UK’s leading premium publisher, and the people behind iconic media brands such as Cosmopolitan, Esquire, ELLE, Harper’s Bazaar and Country Living. We’ve created a working environment that encourages everyone to pull together. We never stop looking for brave new ideas. We’ll always try to develop and improve, we trust each other to do our best, and we have fun as we build on our heritage to make history.

The Role

The Team Assistant will support the Client Team membersof the Senior Leadership Team, where necessary, to ensure the smooth running of various business units. To support the wider Client Team where necessary.

Main Duties

• Proactive diary management and room booking
• Provide holiday cover to EA Support in organisation of weekly department meeting
• Support in management of department events – for example Away Day / Strategy Day etc…
• Manage expenses for SLT members
• Support preparation of reports, documents and presentations
• Liaise with external customer and clients in a professional and organised manner.
• Organise travel, accommodation, visas, itineraries, reservations etc, for travel.
• Process expenses and invoices in a timely manner learning the new PO system
• Support with budget management
• Develop and maintain contact lists
• Ordering in products for reviews
• Prioritise conflicting needs, handling matters proactively
• Deal with confidential and sensitive information in a professional manner
• Be an ambassador of Hearst UK and its values
• Undertake such further duties as your skills, qualifications and experience allow and / or as may be assigned to you from time to time.

What We Are Looking For…

• Proficient with Word, Excel, and PowerPoint
• Efficient and organised
• Excellent communication skills, both verbally and in writing
• Problem-solving skills
• Ability to use initiative and be flexible and adaptable
• Ability to work under pressure.
• Self-motivated, forward-thinking and able to work autonomously

Benefits…

(Your benefits at Hearst UK are more than just extras—they are tools to help you thrive in every part of life.

Hearst Exclusives - Only for You!

• Get adventurous with Good Housekeeping Taste and Beauty Testing Panels - yes, you could be trying the next big thing in beauty, food & drink.
• Snag luxe beauty steals at our legendary office sample sales - score big on top brands without breaking the bank!

Inclusion, Health & Wellbeing : Feel Your Best

• Stay healthy with Specsavers eye care, a company-funded Health Cash Plan, and access to mental health support.
• Get active and stress-free with discounted gym memberships and the Cycle to Work scheme.
• Embrace flexibility with a Location Flex and Holiday Exchange to take time when you need it.
• Take time to give back with a Charity Day and access wellbeing resources whenever you need them.
• Join one of our Hearst ERG Groups.

Financial Wellness - Boost Your Budget :

• Plan ahead with a generous Workplace Pension, Income Protection, Life Assurance and Season Ticket Loan for easier commuting.
• Make smarter money moves using Salary Finance tools, Financial Wellbeing sessions, and Home Tech benefits to spread costs.
• Treat yourself with major discounts across London plus everyday savings via the HAPI at Hearst app

Hearst UK is deeply committed to using our influential brands to reflect the world we want to live in – one that respects, protects, represents and uplifts the voices and opinions of all people. As a business, we recognise the significant benefits of creativity, collaboration and innovation that comes with diverse teams. Not only is diversifying the voices in our organization the right thing to do, but it also helps us to make powerful and exciting content that can be enjoyed by many more people. This is why we’re working to build a sense of true belonging within our business and foster a culture in which everyone feels heard.