Team Assistant – CFO Office

Liberty Global; Kingston upon Thames; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading global telecommunications company is seeking a Team Assistant for their CFO office in London, UK. The role involves supporting the Finance Leadership Team with various projects, managing diaries, and ensuring efficient communication within the team. The ideal candidate will be an enthusiastic self-starter with excellent organisational skills and experience as a Team Assistant in an international context.

Benefits

Competitive salary

Annual leave with purchase option

Access to wellbeing benefits

Matched pension contribution

Online learning platform access

Qualifications

• Enthusiastic self-starter with ownership of responsibilities.
• Experience as Team Assistant in international organisations.
• Ability to work across multiple countries and time zones.

Responsibilities

• Provide support to the Finance Leadership Team.
• Manage diary for EA/CFO and assist with meetings.
• Track team absences and maintain organisation structure charts.

Skills

Excellent communicator

Multi-tasker

Organisational skills

Proficient in Microsoft Outlook

Tools

Microsoft Excel

Oracle system

Job description

We’re looking for a Team Assistant- CFO office to join our team in London, UK.

As part of the CFO Office Team, this role will be providing support to the broader Finance Leadership Team and collaborate with the CFO office and other Finance Leadership assistants on various projects including FLT, ELT and Board Meetings. As a valuable member of the team, you'll also focus on providing rotational coverage for leadership assistants on as needed basis.

Key Accountabilities

ASSISTANT ROLE MAIN RESPONSIBILITIES

• Working primarily as Team Assistant of CFO; Team Assistant to the wider Finance Leadership Team as and when required.
• Prioritise EA commitments and ensure that team responsibilities are achieved.
• Communicate efficiently and appropriately with the EA so that all activity is understood and planned for. Allow sensible and sufficient time for preparation, delegation and review of activity.
• Work closely with the CFO Office and FLT Assistants with relation to FLT, ELT and Board meetings. Monitor deadlines for materials liaising with the MD and Team accordingly.
• Diary Management for EA / CFO, providing relevant meeting service (room bookings, Teams etc)
• Maintain overview of team activities / movements

People

• Embed and maintain team compliance of Goals & quarterly Connected Conversations incl Workday process
• Maintain and update pillar organisation structure chart on a monthly basis
• Embed culture of Workday completion within Team (career profiles, logging leave, recording reviews etc)
• Track team absences and annual leave ensuring information is correctly uploaded to Workday
• Responsible for ensuring all team JDs are complete and up to date at all times
• Manage onboarding for new joiners and support rotating Graduates transitioning into team

Communications

• Embed comms strategy, working with CFO Office for pillar inclusion in global Finance comms / events.
• Organise town halls, global Team Talks & team meetings / events
• Manage team input to newsletter & Jobs of the Month
• Central point of contact, keep team connected, cascading communication, circulate materials, send task reminders as required

Travel & expenses

Travel bookings and related arrangements for the CFO Office

• Research and propose best mode of travel, routing and timings
• Use the approved company online tool, mindful of the T&E policy
• Prepare and provide itineraries and appropriate ticketing
• Staying abreast of current T&E policy, prepare and submit expenses for the MD in a timely fashion and in line with the T&E policy

Operations

• Responsible within the team for creating related Purchase Orders using the Oracle system.
• Day to day maintenance eg stationery, subscriptions, team lunches and events
• Positively manage internal and external customers’ interactions and expectations, representing Liberty Global in a professional and presentable manner at all times
• Team player in the wider organisation, working closely with other Assistants in Griffin House and the FLT team
• Carry out other ad hoc reasonable duties as requested

SKILLS & ABILITIES

• Enthusiastic self -starter, keen to take on responsibility and ownership
• Excellent communicator with good interpersonal skills
• Excellent multi-tasker – agile and able to juggle priorities sensibly and sensitively
• Excellent organisational, prioritisation, judgement and decision making skillsFlexible with an approachable and friendly manner, calm under pressure
• Tactful, discreet and diplomatic
• Proficient in Microsoft Outlook, Word, PowerPoint, virtual meeting systems
• Intermediate Excel skills an advantage
• Relevant experience working as a Team Assistant in an international organisation with experience of working across multiple countries and time zones

What’s in it for you?

• Competitive salary + Bonus
• 25 days annual leave with the option to purchase 5 more
• Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance
• Matched pension contribution up to 10%
• Access to our car benefit scheme
• Access to our online learning platform to continue to develop and grow your career with us
• The chance to join an innovative, fast-paced and passionate team