Team Assistant

Nest Pensions; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Hybrid working arrangement

Job summary

Nest Pensions is seeking a highly organised Team Assistant to provide essential support across the FCS Directorate. Reporting to the CFO's Executive Assistant, you will coordinate diaries, meetings, onboarding and team communications while assisting with SharePoint improvements, events and project coordination.

The role offers a hybrid working arrangement with two office days per week at Canary Wharf, London, and additional office days as required to meet business needs.

Qualifications

• Experience providing administrative support in a busy professional environment.
• Experience building and maintaining internal stakeholder relationships.
• Experience managing documents and confidential processes accurately.

Responsibilities

• Diary and meeting coordination for senior stakeholders.
• Support strategy days, onboarding activities and team communications.
• Assist with directorate-wide SharePoint improvement projects.

Skills

Administrative support

Stakeholder management

Document handling

Microsoft Office

Tools

SharePoint

Job description

Role Overview

We're looking for a highly organised and proactive Team Assistant to provide essential support across the FCS Directorate. Reporting to the CFO's Executive Assistant, you'll play a key role in ensuring the smooth running of the team by providing administrative support, coordinating projects and events, supporting leadership activities, and helping colleagues work effectively across multiple functions.

This is a varied and fast-paced role offering exposure to senior stakeholders across Finance, Commercial Management and Procurement. You'll be involved in everything from diary and meeting coordination to supporting strategy days, team communications, onboarding activities and a directorate-wide SharePoint improvement project.

We offer a hybrid working arrangement, with two office based days each week. There may be occasions where a third office day is required to meet business needs.

The minimum criteria for this role are:

• Previous experience providing administrative support in a busy professional environment.
• Experience building and maintaining effective internal stakeholder relationships to achieve successful outcomes.
• Experience managing documents, records and administrative processes accurately and confidentially.
• Excellent communication and interpersonal skills.
• Strong organisational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• High level of accuracy and attention to detail.
• Ability to work independently, use judgement and make informed decisions.
• Proficiency in Microsoft Office applications and the ability to learn new systems quickly.
• Experience supporting senior stakeholders and working across multiple teams.
• SharePoint administration experience would be advantageous.

Don't worry if you think you don't have all the key skills, it might be worth taking the few minutes to apply as we're good at spotting potential. At Nest, you'll have access to a range of learning opportunities to larn, grow and build the skills you need to be successful in your role and career.

Flexible and agile working

Everyone's personal situation is different.

To make the most out of hybrid working, we've introduced different ways of working, which include (subject to role requirements):

• hybrid of office (Canary Wharf, London)and home working(there will be anexpectationto attend the office, twice a week, or more, as required)
• reduce or vary working hours
• reduce or vary the days worked
• work compressed hours
• job share

Directorate/Department Overview

The Finance & Commercial Solutions (FCS) Directorate brings together financial stewardship with commercial and procurement expertise to drive stronger organisational performance, value for money, and strategic decision-making. This helps to ensure financial sustainability and maximise value from third-party spend by aligning financial planning, performance management, and sourcing strategies.

The Business Support function offers first-class administrative support to NEST's senior managers and their teams. This role specifically supports The CFO's office (which covers 3 functions: Procurement, Commercial + Finance). You will be supporting the CFO's Executive Assistant and the wider FCS team.

Organisational Overview

Nest is an award-winning workplace pension scheme, the largest in the country.

Set up by the government to give every worker in the UK somewhere to save, our first-class responsible investment practice and governance are the backbone of what we do, supported by all the functions you'd expect to find in a thriving business. We're committed to creating a workplace where you can be your authentic self and offer an inclusive and flexible working environment.

Diversity, Equity and Inclusion

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of their age, disability, gender identity, marital status, national origin, pregnancy or caring responsibilities, race, religion/belief, sex, sexual orientation or socio economic background.

We also recognise the importance of diversity of thought and other forms of neurocognitive variation.

Nest is a Disability Confident Leader, which is the highest level of the Disability Confident Scheme. If you have a disability, please declare that you're applying through the scheme.

We aim to offer an interview to those applicants who apply through the Disability Confident Scheme and best meet the minimum criteria. However, there may be some circumstances where this is not possible due to the volume of applications.

Please note that this advert may close early if we receive a sufficient number of satisfactory applications.

If you have any difficulty in sending your application or need the application pack in an alternative format, or you require any reasonable adjustments please contact: [e-mail].