Team Assistant

Whisper; Greater London; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

Whisper is seeking a Team Assistant to support the Sport and Commercial teams in a hybrid London-based role. The candidate will manage calendars, coordinate client meetings, and assist with proposals while ensuring brand consistency and confidentiality.

Ideal candidates will have excellent organisational skills, the ability to work under pressure, and strong communication abilities. The role requires flexibility to handle changing workloads and adoption of new technologies, including AI.

Qualifications

• Excellent organisational and time management skills.
• Experience working in a pressurised environment.
• Strong IT skills across a range of software packages.
• Ability to prioritise and work under pressure.
• Ability to build strong relationships across a diverse team.
• A proactive attitude that lifts the team's work ethic.
• Strong oral and written communication skills.
• Able to work on own initiative.
• Sharp attention to detail.
• Flexible and adaptable to changing workloads and new systems.
• Comfortable adopting new technologies, including AI.
• Trustworthy and discreet; handles confidential information.

Responsibilities

• Diary and time management: protect time and schedule across time zones.
• Reporting & information flow: maintain pipeline updates and leadership reports.
• Commercial support: prep materials for client pitches and coordinate inputs from legal, finance, and production.
• Travel and expenses: book travel and process expenses.
• Brand & culture: champion Whisper's brand guidelines and maintain templates and filing.

Skills

Organisation

Pressure handling

IT skills

Prioritisation

Relationship building

Proactiveness

Communication

Initiative

Attention to detail

Adaptability

AI readiness

Discretion

Tools

Microsoft Office

Job description

TEAM ASSISTANT, SPORT & COMMERCIAL ABOUT WHISPER Whisper is a leading global, independent production partner where Entertainment is Everything. Founded in 2010, Whisper functions as a multi-genre powerhouse that combines a dynamic, people-first culture with the scale to deliver for the world's biggest broadcasters and brands. Following its 2026 return to private ownership, the group has reinforced its long-standing commitment to authentic storytelling and technological innovation. With over 300 staff in offices across the UK, EMEA and North America, Whisper delivers world-class production across its core pillars of Sport, Entertainment, Documentaries, Gaming and Branded Content, supported by end-to-end Social and Digital services. Whisper is proud to work on the most iconic sporting events and in partnership with global federations and rights-holders, including UEFA, Formula 1, EA, Wimbledon, and FIFA. Whisper's innovative production - which includes Women's Rugby World Cup, Paralympics, BBC Sports Personality of the Year, Built in Birmingham: Brady & The Blues, Jeopardy! and Wheel of Fortune - is consistently delivered in collaboration with major SVODs and broadcasters such as Amazon Prime Video, Netflix, BBC, ITV, and Channel 4. A multi-award-winning industry leader, Whisper is a BAFTA winner and multi-Emmy nominee, consistently recognised as a Sunday Times and Broadcast Best Places to Work” winner. Whisper is looking for a Team Assistant to support our Sport and Commercial teams, someone who makes the team faster, more organised and who anticipates needs instead of reacting to them. This role sits at the center of both teams. You move quickly, work accurately, and juggle multiple tasks without missing a beat. Polished materials, tight logistics, nothing dropped, you're the reason the small stuff never becomes a big problem. Whisper is proud to be an equal opportunity employer and a seven-time Broadcast Best Places to Work winner. We welcome applicants from all backgrounds, communities and lived experiences, and are committed to an inclusive environment where everyone is expected to champion Whisper’s values and feels valued and supported.

Location Kew, London Working Days: 5 day week, x4 days in office and x1 day WFH. Schedule may vary based on production requirement. Lieu days will be given for any days worked over a five-day week Start: ASAP on a permanent contract Application Closing: Monday 5th October 26 Salary: Based on experience

Applicants must have the legal right to work in the UK. We're unable to offer visa sponsorship for this role, so please only apply if you already hold the right to work in the UK.

Please note that responsibilities may be amended, added to, or removed to reflect the changing needs of the production or organisation.

Key Responsibilities:

• Diary and time management
  • Protect time, not just schedule it by managing calendars strategically
  • Scheduling client and partner meetings across time zones
  • Coordinating team meetings and off sites
  • Prioritising and protecting time for high-value work
• Reporting & information flow
  • Be a connector across the teams and business, by keeping people informed and spotting where communication is breaking down before it becomes a problem.
  • Pulling together pipeline updates, sales trackers, or deal status reports
  • Formatting materials for leadership or board reporting
  • Keeping shared trackers and CRM data accurate and current
• Commercial-specific support
  • Prepping materials for client pitches and proposals
  • Coordinating input from other teams (legal, finance, production) on deals
  • Supporting contract admin, sending, chasing signatures, filing
• Travel and expenses
  • Booking travel for client meetings and events
  • Processing expenses and reconciling cards
• Brand & Culture
  • Acting as a brand ambassador, championing Whisper's brand governance and strategy in everything you do
  • Ensuring all materials follow brand guidelines and creating templates and centralised filing
  • Championing equality and diversity in the team, and following Health and Safety policy

Skills and Experience:

• Excellent organisational and time management skills
• Experience working in a pressurised environment
• Strong IT skills across a range of software packages
• Ability to prioritise and work under pressure
• Ability to build strong relationships across a diverse team
• A proactive attitude that lifts the team's work ethic
• Strong oral and written communication skills
• Able to work on own initiative
• Sharp attention to detail
• Flexible and adaptable to changing workloads and new systems
• Comfortable adopting new technologies, including AI
• Trustworthy and discreet, this role handles confidential and sensitive information