Team Assistant

KMK Recruitment Limited; City Of London; On-site; GBP 33,000 - 38,000; Full time

Job summary

A prestigious global property firm in London is looking for a Team Assistant to provide comprehensive administrative support. The successful candidate will manage diaries, travel, and projects while contributing to a dynamic team environment. Strong organisational skills and proficiency with Microsoft Office, Sage, and CRM systems are essential. The role offers a hybrid working model with 3 days in-office and 2 days from home.

Benefits

Hybrid work model

Supportive team atmosphere

Professional growth opportunities

Qualifications

• Proven secretarial or team assistant experience, ideally in property or professional services.
• Strong Microsoft Office skills and experience using Sage and CRM systems.
• Excellent communication and organisational skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Willingness to occasionally work outside standard hours.

Responsibilities

• Provide diary, travel, and meeting management.
• Format and manage reports adhering to quality assurance.
• Support new project setup including documentation.
• Maintain and update the CRM system.
• Handle general administrative tasks for team operations.

Skills

Microsoft Office skills

Communication skills

Organisational skills

Proactive approach

Flexibility

Tools

Sage

CRM systems

Job description

Team Assistant – Global Property Firm
📍 West End, London | 💼 Property/Surveyors | 💰 £33,000 – £38,000 | 🏠 Hybrid: 3 days office / 2 days WFH

We’re excited to offer a fantastic opportunity for a Team Assistant to join a prestigious global property company based in the heart of London’s West End. This is your chance to become part of a collaborative, supportive, and dynamic team, where your organisational skills and proactive approach will be truly valued.

About the Role:

As a Team Assistant, you’ll work closely with a team of experienced professionals and fellow assistants to deliver exceptional administrative support. You’ll play a key role in ensuring the smooth day-to-day running of the team, managing a varied and fast-paced workload with confidence and efficiency.

Key Responsibilities:

• Provide comprehensive diary, travel, and meeting management, including booking accommodation and restaurants.
• Format and manage reports, ensuring adherence to the quality assurance process.
• Support new project setup:
  • Create project files
  • Convert quotes in the system
  • Raise proforma invoices
  • Prepare and issue enquiry documents
• Maintain and update the CRM system, including fee forecasting and project updates.
• Handle general administrative tasks to support the team’s operations.

What We’re Looking For:

• Proven secretarial or team assistant experience, ideally within the property or professional services sector.
• Strong Microsoft Office skills and experience using Sage and CRM systems.
• Excellent communication and organisational skills.
• A proactive, flexible approach with the ability to manage multiple priorities and meet tight deadlines.
• Willingness to occasionally work outside standard hours when required.

Why Join Us?

• Be part of a global, market-leading property firm.
• Work in a vibrant West End office with a hybrid working model (3 days in-office, 2 days from home).
• Join a supportive and engaging team that values collaboration and professional growth.