Team Administrator | South London and Maudsley NHS Foundation Trust

South London and Maudsley NHS Foundation Trust; Greater London; On-site; GBP 34,000 - 37,000; Full time

Job summary

South London and Maudsley NHS Foundation Trust is seeking a Team Administrator to provide administrative and operational support to the Mental Health Liaison Team. The role involves coordinating referrals, supporting patient flow, and ensuring accurate record keeping across EPJS and other systems.

You will liaise with internal and external stakeholders, contribute to governance and service development, and deputise for the Patient Flow Coordinator during peak demand to facilitate safe

Qualifications

• Administrative experience in health or social care settings preferred.
• Experience using patient records systems and governance requirements.
• Strong organisational and communication skills.

Responsibilities

• Provide administrative and operational support to the Mental Health Liaison Team, including referral coordination and patient flow support.
• Maintain accurate patient records on EPJS and Trust systems, and assist with documentation and data collection.
• Support bed management processes and assist with discharge planning.
• Liaise with internal and external stakeholders to ensure timely admissions, transfers and discharges.

Job description

Team Administrator | South London and Maudsley NHS Foundation Trust

Company:

Company: South London and Maudsley NHS Foundation Trust

Salary: £34,186 - £37,389 Pro-rata, per annum inclusive of HCAS

The post holder will provide administrative and operational support to the Mental Health Liaison Team, contributing to the effective delivery of services across acute hospital settings. They will support the coordination and tracking of referrals, maintain accurate patient records on EPJS and other systems, and ensure compliance with Trust and information governance requirements.

The role involves liaising with a range of internal and external stakeholders, effective communication and the timely completion of administrative processes. The post holder will also assist with patient flow and bed management and deputise for the Patient Flow Coordinator during periods of absence or increased service demand, helping to facilitate safe and timely admissions, transfers, and discharges.

Acting as a key point of contact between liaison teams, Emergency Departments, inpatient wards, bed management teams, community services, and external providers, you will support the management of mental health bed demand. Duties include coordinating Mental Health Act assessment referrals, processing bed requests, assisting with documentation, arranging transport, maintaining tracking systems, monitoring delays, and supporting service improvement activities.

The successful candidate will have excellent organisational, communication, and interpersonal skills, with the ability to work independently, prioritise workloads, and contribute to the delivery of safe, effective, and high-quality patient care.

Provide administrative and operational support to the Mental Health Liaison Team, including referral coordination, patient flow support, and assistance with discharge planning. Maintain accurate patient records on EPJS and Trust systems, process clinical documentation, and support data collection, reporting, and audits.

Act as a key point of contact for patients, carers, staff, and partner agencies, ensuring effective communication and escalation of urgent issues. Liaise with hospital, community, and external services to support continuity of care and maintain administrative tracking systems.

Undertake general administrative duties, including diary management, meeting support, minute taking, filing, and correspondence. Contribute to governance, quality improvement, training, and service development activities, while providing reception and cross-site cover as required.

South London and Maudsley NHS Foundation Trust (SLaM) provide the widest range of NHS mental health services in the UK as well as substance misuse services for people who are addicted to drugs and alcohol.

We work closely with the Institute of Psychiatry, Psychology and Neuroscience (IoPPN), King's College London and are part of King's Health Partners Academic Health Sciences Centre. There are very few organisations in the world that have such wide-ranging capabilities working with mental illness. Our scope is unique because it is built on three major foundations: care and treatment, science and research, and training.

SLaM employ around 5000 staff and serve a local population of 1.1 million people. We have more than 230 services including inpatient wards, outpatient and community services. You will have access to professional development and learning opportunities, and have the chance to work alongside people who are world leaders in their field.

The core philosophy of the Core24 Mental Health Liaison team is:

"We take a professional, honest, caring and open-minded approach. We encourage and support choice. We are prompt and will take time to listen, work collaboratively with you and stick to our word. We respect differences"

This is in line with the trust's core values:

• I will be caring, kind and polite.
• I will be prompt and value your time.
• I will take time to listen to you
• I will be honest and direct with you.
• I will do what I say I am going to do.

As outlined above, this role requires that the post holder provide comprehensive administrative, operational and patient flow support.

This advert closes on Tuesday 13 Oct 2026

£34,186 - £37,389 per annum inclusive of HCAS

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