Team Administrator | Oxleas NHS Foundation Trust

Oxleas NHS Foundation Trust; Woolwich; On-site; GBP 20,000 - 28,000; Full time

Job summary

A healthcare organization in the UK is seeking an individual to provide comprehensive administrative and secretarial support to the Bexley Home Treatment Team. Responsibilities include managing client enquiries, organizing meetings, and ensuring smooth operations within the team. Candidates should be proficient in IT packages such as Word and Excel, and possess strong communication skills. The closing date for applications is 25 Nov 2025.

Qualifications

• Experience with Rio is advantageous.
• Ability to manage a busy workload effectively.

Responsibilities

• Provide administrative and secretarial support to the Bexley Home Treatment Team.
• Answer incoming calls and handle enquiries.
• Organise meetings and take meeting minutes.

Skills

IT packages including Word and Excel

Client enquiry management

Administrative support

Professional communication

Job description

To provide comprehensive administrative and secretarial support to the multi-disciplinary team, including the team manager and clinicians within the Bexley Home Treatment Team.

Important Sponsorship Information for this post: We are currently unable to offer a certificate of sponsorship for this post.

Responsibilities

• Answer incoming calls and handle enquiries, ensuring messages are accurately and promptly passed on.
• Organise meetings, take meeting minutes and communicate effectively and professionally to a wide range of service users and professionals.
• Undertake any other duties required to ensure the smooth running of the service.
• Experience with using Rio would be an advantage although full training will be given to the successful applicant.

Required Skills and Competencies

• Using IT packages including Word and Excel, Internet, Email and internal databases.
• Ability to prioritise and manage client enquiries in a courteous and professional manner.
• Deliver a high-quality comprehensive administrative support to the Bexley Home Treatment Team whilst prioritising a busy workload.
• Distribute/disseminate post as necessary.
• Using Hybrid Mail, ensuring correspondence to GPs and service users are sent in a timely manner.
• Ordering office supplies as required.
• Assist clinicians in troubleshooting computer issues.
• Respond to incoming calls and deal with enquiries in accordance with management procedures. Record all messages accurately and ensure messages are passed to the relevant clinician.
• Organise meetings and take minutes.
• Ensure visitors to the base are welcomed in a professional and courteous manner and provide appropriate direction to the relevant personnel.
• Book interpreter services to attend the unit.
• Undertake any other duties required to ensure the smooth running of the service.

This advert closes on Tuesday 25 Nov 2025