Team Administrator HMP Morton Hall/Swinderby

Nottinghamshire Healthcare NHS Foundation Trust; Swineshead; On-site; GBP 20,000 - 25,000; Full time

Job summary

A UK-based healthcare provider is seeking an Administrator to join the Offender Health Care Group at HMP Morton Hall. The successful candidate will be responsible for various administrative duties, including data management, appointment coordination, and documentation support. Applicants should possess strong organizational skills and familiarity with relevant software packages. Join a dedicated team making a difference in healthcare delivery.

Benefits

Employee support networks

Occupational health services

Health and wellbeing programs

Qualifications

• Experience in administrative roles or similar positions.
• Ability to manage and organize information effectively.
• Understanding of data protection regulations and GDPR.

Responsibilities

• Input accurate data onto SystmOne for reporting.
• Support clinical team in organizing appointments and clinics.
• Liaison with healthcare service providers regarding patient care.
• File, photocopy, and scan documents as necessary.
• Attend meetings as a minute taker.

Skills

Data accuracy

Communication

Organizational skills

Time management

Familiarity with software packages

Tools

SystmOne

Microsoft Office

Adobe Acrobat Pro 2020

Job description

Role Details

Please be advised Nottinghamshire Healthcare NHS Foundation Trust has made the difficult decision to serve notice on its offender health contracts. Over the coming months, we will be working with NHS England on the transition of the services to a new provider. We still need to recruit to these valued positions and welcome your application. But, in line with our values, honesty is important, so please note that if you are successful that in time your employment would move from Nottinghamshire Healthcare NHS Foundation Trust to Northamptonshire Healthcare NHS Foundation Trust who will be your new employer.

An exciting opportunity has arisen for an Administrator to join the Offender Health Care Group working at HMP Morton Hall. The role will involve administrative duties for both HMP Morton Hall and Swinderby STHF. The sites are situated next door to each other and within a walkable distance if ever attendance at Swinderby STHF was required.

HMP Morton Hall is a 353 bedded Cat C foreign national offender adult male prison and Swinderby is a 30 bedded short term holding facility for adult males.

To work as part of a team providing secretarial, clerical and administrative support to the Healthcare team.

Do you want to feel rewarded in being able to deliver a bespoke package of care to address and improve health inequalities to individuals with diverse and complex health needs?

Main duties of the job

• Start times to be agreed.
• Input accurate data onto SystmOne ensuring timely and accurate reports are provided for the clinical matrons and Head of Healthcare.
• Support the clinical team in the organising and facilitation of clinics and diaries, using SystmOne rota, ledgers and assignment to caseloads.
• Booking and monitoring secondary care outpatient appointments and requests for diagnostic tests.
• Liaison with sub-contractor services who provide healthcare provision within the detained estate re: waiting lists, ledgers, and template management.
• Processing of subject access requests in accordance with Data Protection Regulations and the GDPR.
• Filing, photocopying, scanning and attaching documents into SystmOne.
• The set up and maintenance of databases.
• Attend meetings as a minute taker and responsibility for the production of agenda, minutes, action tracker.
• Use of multiple software packages for example, SystmOne, Microsoft Office, Adobe Acrobat Pro 2020.

About the Trust

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.