Team Administrator

Oxford Health NHS Trust; Swindon; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading healthcare provider in the UK is seeking a full-time Team Administrator to support the multidisciplinary team within the Child Adolescent Mental Health Service. The role involves managing diverse administrative tasks while ensuring high-quality support to clinicians and the community. Candidates should have NHS experience, solid Microsoft Office skills, and be enthusiastic team players. The position offers various benefits, including opportunities for career progression and a competitive pension scheme.

Benefits

Excellent opportunities for career progression

27 days annual leave plus bank holidays

NHS Discount across retailers

Competitive pension scheme

Employee Assistance Programme

Cycle to work scheme

Mental Health First Aiders

Qualifications

• Previous NHS experience.
• Previous experience of working in Children's Services.
• Understanding of Data Protection Act.

Responsibilities

• Support medical consultants with admin related tasks.
• Ensure team databases are accurate and up to date.
• Support office managers in day-to-day management.
• Run off reports and set up spreadsheets.
• Liaise with all team members and other departments.

Skills

Skills in Microsoft Word

Skills in Excel

Skills in Outlook

Skills in PowerPoint

Organizational skills

Teamwork

Education

Formal admin related training

Job description

Are you an experienced in admin and seeking a new challenge in a service that does crucial work?

The Child Adolescent Mental Health Service has an opportunity to recruit to a full time Team Administrator to support the multidisciplinary team, whereby you will be completing a wide variety of administrative tasks and joining a service that does some crucial work in the lives of children and adolescents.

We are a supportive, competent and caring team that aim to provide high quality administrative support to our clinicians and wider community. You should possess commitment to team working and innovative delivery of excellent standards of work.

Main duties of the job

• Support the medical consultants with admin related tasks
• Ensure the Team databases/ electronic files/ performance systems are accurate and up to date together with data inputting as necessary.
• Support the office managers in the day-to-day management of the Band 3 members of the administration team, with responsibility for their supervision
• Run off reports, set up spreadsheets and aggregate data for reports.
• Liaise with all team members, other Trust departments, General Practitioners, hospitals and other agencies as required.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

We offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Person Specification

Knowledge

• Previous NHS experience
• Previous experience of working in Children's Services

Qualifications/ Skills

• Skills in Microsoft Word, Excel, Outlook and PowerPoint
• Formal admin related training

Aptitude and Skills

• Manage and prioritise own workload
• Excellent organisational skills
• Understanding of Data Protection Act

Personal Qualities

• Enthusiastic and motivated
• Good team worker

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.