Team Administrator

Owen Reed; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A top law firm in London is seeking a proactive Team Administrator to join their finance practice. This role involves high-quality administrative support to fee earners, coordinating meetings, and preparing documents. Ideal candidates will have strong Microsoft Office skills, excellent communication abilities, and prior administrative experience. The position starts as full-time in-office and transitions to a hybrid model after probation, making it perfect for those looking to build a long-term career.

Qualifications

• Previous office or administrative experience preferred.
• Professional, discreet and detail-focused.
• Proactive team player.

Responsibilities

• Provide high-quality administrative and secretarial support to fee earners and teams.
• Coordinate diaries, meetings, and travel arrangements.
• Prepare and proofread documents in line with house style.
• Assist with billing, expenses, and time recording.
• Upload documents to SharePoint and deal rooms.
• Support business development and CV updates.

Skills

Strong Microsoft Office skills

Excellent communication skills

Organisational skills

Client-service mindset

Job description

Owen Reed is looking for a Team Administrator for a top law firm in London.

This is a fantastic opportunity for an organised and proactive Team Administrator to join a highly regarded finance practice. The role is full-time in the office during probation, moving to a hybrid model (3 days office / 2 days home) thereafter. Ideal for someone looking to develop a long-term career within a professional services or legal environment.

The Role You will provide high-quality administrative and secretarial support to fee earners and wider teams, supporting the smooth day-to-day running of the practice.

Key Responsibilities Diary, meeting and travel coordination (including international travel)

Preparing, formatting and proofreading documents in line with house style

Supporting matter opening, filing, archiving and document management

Assisting with billing, expenses, WIP reports and time recording

Uploading documents to SharePoint and deal rooms

Supporting business development, CV updates and pitch materials

Providing general administrative and team support as required

Skills & Experience Previous office or administrative experience preferred

Strong Microsoft Office skills

Excellent communication and organisational skills

Professional, discreet and detail-focused

Proactive team player with a client-service mindset