Team Administrator

MSI Pharma; England; Remote; GBP 25,000 - 35,000; Part time

Job summary

A global biopharma company is looking for a Part-Time Team Assistant to support their Ventures team on a short-term remote contract. You will coordinate travel arrangements, manage meeting logistics, and assist with on-site event support. Experience in the pharmaceutical industry and strong organizational skills are essential. Ideal for candidates seeking flexible work arrangements.

Qualifications

• Experience in pharmaceutical or healthcare industries.
• Strong organizational skills; able to work independently.
• Excellent communication skills for internal and external stakeholders.

Responsibilities

• Coordinate business travel arrangements and itineraries.
• Schedule meetings across global time zones.
• Provide on-site event support at UCB HQ Brussels.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SAP

Job description

Title: Team Assistant (Ventures Team)

Remote

Location: Remote (UK-based)

Contract: (Immediate)

About the Role

Our Global Biopharma (headquartered in Belgium) are seeking a Part-Time Assistant to support their Ventures team on a short-term contract. This is a remote opportunity ideal for candidates looking to work 2.5 days per week on a flexible schedule while contributing to key strategic events and operational support.

Key Responsibilities:

• Coordinate business travel arrangements and itineraries.
• Schedule meetings across global time zones; prepare agendas, coordinate materials, and ensure smooth logistics.
• Manage expense reports and update meeting trackers.
• Provide on-site event support at UCB HQ Brussels (24–25 September 2025): agendas, catering, IT room checks, guest assistance.
• Support JPM 2026 meeting logistics.
• Perform ad hoc administrative tasks to keep the team running efficiently.

Key Requirements:

• Experience in pharmaceutical or healthcare industries, ideally within a compliance function.
• Competent in Microsoft Word, Excel, PowerPoint; knowledge of SAP desirable.
• Strong organizational skills; able to plan, prioritize, and work independently.
• Excellent communication and interpersonal skills for both internal and external stakeholders.
• Attention to detail, proactive attitude, and team-oriented approach.